Administrative Assistant

AVEGA is a full-service provider based in the Grand-Duchy of Luxembourg, which supports its clients in order to face the operational and regulatory challenges. Our experienced team is dedicated to providing to our client pool the highest quality of services. These services range from Fund Accounting, Investor Reporting, Regulatory Reporting to Transfer Agency, Domiciliation, Corporate Secretary and much more. Our clients include well-known and internationally operating Funds with a strong focus on real estate, venture capital, private equity, private debt and infrastructure. Newest member of the Avega Group is Avega Fund Services S.à r.l., a Professional of the Financial Sector (PSF - in the licensing process), focusing exclusively on serving Funds, Limited Partners and General Partners from the alternative investment sector.

To sustain our company´s growth, we are currently looking for a

Administrative Assistant

Your mission

• Assist the legal assistant / legal counsel in the administrative tasks related to the portfolio of SPVs
• Administrative support including handling of courier, set-up of conference calls and welcoming guests
• Prepare basic standard documents such as PoAs, excuse letters, acceptance letters etc.
• Assist in the organization and preparation of board, shareholders' and other meetings with a focus on administrative aspects
• Collect signatures under the supervision of a legal assistant or a legal counsel
• Filings with the Register of Commerce and Companies
• Filing and administration of legal documents
  
  

Your profile

• You have at least 1 year experience in a similar role in Luxembourg
• Your style of working is characterized by diligence, reliability and respect of confidentiality
• You have the capacity and affinity to work in an international and teamwork-orientated environment
• You are proficient in using Microsoft Office
• You are fluent in English; good skills in German and/or French will be considered an asset
  
  

What you can expect

• Modern office in the financial district Kirchberg in Luxembourg
• Harmonious and stable working environment
• Good work-life-balance and flexible working hours
• Training for your individual career development
• 30 days of vacation and meal vouchers
• Reimbursement of public transport costs
• Supplementary health insurance
• Parking facilities for rent (within walking distance)
  
  

Please note that, in accordance with Luxembourgish law and the General Data Protection Regulation (GDPR), a criminal record certificate (extrait du casier judiciaire) may be requested during the recruitment process. This request will be made solely for roles where such documentation is deemed necessary and permitted by applicable Luxembourgish regulations. The processing of this document will fully comply with GDPR and Luxembourg's national data protection laws.