Tender Management / Back Office officer

Who we are

Elia Grid International (EGI) is a global engineering consultancy company, part of Elia Group (Belgium) and 50Hertz (Germany), specialising in complex power system challenges. Our goal is to provide high-quality solutions for the challenges of the energy transition. Our multidisciplinary team of experts offer strategic, technical, and regulatory advice in all fields related to power transmission, as well as a range of specialist solutions to a diverse and international client base in the power sector. We have offices in Belgium, Germany, the United Arab Emirates (UAE), the Kingdom of Saudi Arabia (KSA), Malaysia and Canada.

Your function

We are looking for a Tender Management / Back Office Officer to support the Business Development team in preparing high-quality, competitive proposals. You will report directly to the Head of Business Development and play a key role in ensuring timely and accurate tender submissions.

Typical activities involve ( but are not limited to) :

1. Opportunity Identification

• Proactively monitor public and private procurement opportunities relevant to EGI’s business scope.
• Develop and maintain analytics on tender outcomes, competitor performance, and market trends.

2. Tender Preparation

• Analyse and review tender documents to understand requirements and criteria fully.
• Seek clarification on tender conditions when needed.
• Prepare all administrative and technical documentation as per the tender specifications.
• Identify and tailor CVs and project references in line with the required format.
• Ensure full compliance with tender guidelines and internal processes.
• Review and assess legal terms and conditions of tenders.
• Coordinate with the proposal team to ensure timely and high-quality submissions.
• Conduct final quality checks for completeness, formatting, and compliance before submission.

3. Process Improvement & Data Management

• Contribute to the continuous improvement of internal tender processes and tools.
• Maintain and update internal databases and develop standardized templates.
• Coordinate timely updates and retrieval of key company documentation required for tenders.
• Manage the Market Intelligence tool to support strategic business development.
• Maintain and update the list of strategic partners and monitor the status of key collaboration agreements (e.g. MoUs).

Your profile

• Bachelor’s degree in Business, Communications, Administration, or a related field.
• 2–5 years of relevant experience, ideally in a similar role.
• Proven track record in supporting or leading tender responses for international donors such as the World Bank, EBRD, USAID, or the European Commission.
• Strong organizational and time management skills with the ability to handle multiple priorities and deadlines.
• Detail-oriented and results-driven, with excellent follow-through.
• Able to work effectively under pressure and meet tight deadlines.
• Excellent interpersonal and communication skills, with the ability to collaborate across cultures and all organizational levels.
  
• Proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Teams); openness to learning new platforms (CRM systems, procurement platforms, market intelligence tools).
Fluency in English and French is required; knowledge of Arabic is an asset.

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What we offer

• Permanent contract;
• Attractive salary package and an extensive array of fringe benefits;
• Exciting, professional and international environment in a fast-growing company;
• Unique training, personal development and growth opportunities.

At EGI, we value diversity and inclusion. We are firmly committed to promoting gender equality in all aspects of our organization, from recruitment to professional development. We believe that diverse teams are more creative, innovative, and high-performing. Join us to contribute to an environment where everyone has equal opportunities for growth and fulfilment.

Choose EGI and help us guide the worldwide power sector into a future of clean and sustainable energy, smarter and more flexible grids, decentralized production and HVDC systems that span across seas and land to interconnect countries, regions, and different energy markets for the benefit of generations to come.

Location

Brussels

Want to know more about us?

Check our website and our LinkedIn page for last news and updates.