Personal Assistant (m/f/d)

Job Description

We are currently searching for a Personal Assistant. The Personal Assistant offers strong assistance to the leadership members by providing a tailored assistance, facilitating their day-to-day activities and adding value to client relationship management. He/she is the key contact with internal and external stakeholders to ensure a smooth and seamless daily business. He/she increases the efficiency by freeing up time for the Partners so that they can concentrate more deeply on key elements related to business/client (business development, business opportunities…).

What you will be working on

Ensure a smooth and seamless daily business for your Partners by :

• Proactively managing Partners’ calendars, incoming phone calls (direct calls to appropriate parties or take messages), outlook inboxes (read, monitor, forward and respond where necessary) and incoming mail process (digital mailroom)
• Preparing and/or sending correspondence on behalf of your partners
• Planning and organising internal and external meetings / lunches / conference calls
• Completing your Partners’ time sheets and managing their expenses (car leasing, credit card payments,…)
• Assisting in procurement process (P2P system, e.g. event registration)
• Planning and organising business travels and related itineraries
• Monitoring of Partners’ trainings & related follow-up with Learning & Development (L&D) department
• Maintaining Partners’ CVs up to date
• Providing solution-oriented support involving a wide variety of duties that are critical to ensure smooth and seamless business processes (e.g. Token request to sign electronically official documents; check with IT for provision of additional material; being the point of contact; business cards)
• Being Partners’ delegate for systems/applications (e.g. delegation for MyNeo, MyRequest functions, Risk Management dashboards)

What we look for

Work on engagements and provide business related support by :

• Being first point of contact for clients and external parties
• Assisting during external meetings (preparation, taking minutes, follow-up)
• Planning and organizing client events
• Preparing PowerPoint presentations (client presentation, internal presentations, potentially proposals) by applying the right KPMG templates and guidelines.
• Assisting with the Client Relationship Management tool (InterAction): reports, contacts, mailing/event list, opportunities, X-Mas cards
• Train the new team members
• Other specific tasks that are related to the department and/or the Partners (e.g. team events)