Senior Corporate Office

We are an independent, young and dynamic domiciliation and corporate administration services company operating as a chartered accountant. Thanks to the strong and diversified competencies of our employees and partners, we offer the whole range of company administration services to international corporate clients, private equity funds and high wealth individuals. Our goal is to provide high quality services to high-end renamed clients.

Your role is composed of the following functions:

• Coordinate and liaise with the team, external parties, notaries for the execution and delivery of legal documents (e.g. extracts of trade registry or BO registry), legalisation of documents, keeping corporate documents and records (e.g. signatory lists, trade register etc.) up to date;
• Draft simple legal documentation such as circular resolutions, termination letters etc.;
• Prepare, execute and confirm bank instructions for our clients;
• Organise and follow-up of board and other meetings including the execution, signing and delivery of any related documentation;
• Gather and prepare various kinds of documents to respond to external and internal requests, e.g. RFPs. and KYC requests;
• Monitor the incoming and outgoing mails (DHL, registered mails, etc.).

Your profile:

• You hold a Bachelor degree in Executive assistant or Law;
• You are proficient in Google Suite and more generally comfortable with IT matters;
• First class communication skills in French and English, both written and verbal;
• You have a friendly and dynamic personality and a strong and tangible interest for clients,
• An eagerness to learn and to help other team members,
• Excellent organisational skills, concern for detail and ability to take initiatives;
• At least 3 years of professional experience in a legal/company secretary/ corporate matters.

We offer:

• The possibility to evolve quickly thanks to a direct communication with the team leaders and partners;
• A friendly atmosphere in a small-sized company;
• An international working environment;
• Personal development opportunities in a growing and challenging sector;
• An interesting position with autonomy and responsibilities.

Please send us your application by mail at corporateofficer@qualix-sa1.odoo.com