Document Management Specialist

SRG are working with a global pharmaceutical company who are looking for an experienced Document Management Specialist to support non-clinical (R&D) documentation activities within a regulated environment (GLP).

The focus is on ensuring high-quality, submission-ready documents to support regulatory submissions.

The role is embedded in a global team of document specialists based in Braine-l’Alleud, Belgium, collaborating closely with stakeholders from toxicology, pharmacology, bioanalysis, and regulatory affairs.

Main Responsibilities

- Perform quality control on non-clinical documents (protocols, amendments, reports, etc.).

- Ensure compliance and document readiness for regulatory submissions.

- Upload, index, and track documents in the Veeva Vault EDMS.

- Oversee the document lifecycle, ensuring adherence to quality standards and GLP requirements.

- Liaise with stakeholders (authors, QA, RA, etc.) for follow-up on corrections and approvals.

- Provide training and guidance to internal users on good documentation practices.

- Participate in process reviews and continuous improvement initiatives for documentation workflows.

Must-Haves

- Minimum 8 years of experience in the pharmaceutical industry.

- Solid background in regulated documentation management (GLP, GCP, etc.).

- Deep understanding of non-clinical documentation and its lifecycle.

- Hands-on experience with Electronic Document Management Systems (EDMS), preferably Veeva Vault.

- Familiarity with regulatory expectations for submission-ready documents.

- Strong digital literacy.

- Comfortable working in high-compliance, traceability-focused environments.

Nice-to-Haves

- Prior experience in non-clinical / preclinical environments.

- Exposure to QA or regulatory affairs.

- In-depth GLP knowledge.

- Scientific background (biology, chemistry, etc.).

- Understanding of French is a plus (for informal/team interactions).

- Familiarity with other document management tools.

Languages

- Fluent English (written and spoken) is mandatory. Frencj is a plus for the team

Soft Skills

- Highly reliable, structured, and detail-oriented.

- Strong quality and service mindset.

- Proven ability to collaborate in multicultural, cross-functional teams.

- Comfortable adapting to changing priorities.

Remote Work & Onsite Presence

- Remote work up to 60% (2–3 days/week).

- Onsite presence required 1 day/week in Braine-l’Alleud, ideally on Tuesdays (team day).

- Flexibility required based on operational needs.