Order Desk / Office Administrative Assistant

Job description

Summary

As an Order desk/Office Administrative Assistant, you will be integral to the smooth operation of our organization, reporting directly to the Office Manager. Your primary responsibilities will include managing clerical tasks, providing support to the reception in our multi-line phone systems, and providing exceptional customer service at the front desk. With core skills in Microsoft Office and data entry, along with premium knowledge of QuickBooks, you will support daily administrative functions. Your strong communication and time management skills will ensure efficient workflow, while your attention to detail in filing and proofreading will enhance our office's productivity and professionalism.

Responsibilities:

• Provide general administrative and clerical support including mailing, scanning, and filing, faxing and copying
• Maintain electronic and hard copy filing system
• Daily entries of orders in the system and creating work orders as needed
• Sending order confirmation as needed
• Complete waybills, BOL and schedule shipments
• Follow up on AR collection
• Type Correspondences, reports and other documents
• Schedule and coordinate meetings, appointments & travel arrangements as well as take minutes at any meetings
• Answer phone calls and direct them accordingly
• Other duties as required

Job Specifications:

• High School Diploma required
• University degree in Business Administration, focused on accounting preferred
• Excellent Understanding and Experience with MS Office and Computer skills
• Excellent Written and Verbal Communication skills
• Excellent knowledge of QuickBooks
• Excellent Organizational & Excellent Time Management skills
• This is a fast pace role so a Quick Learner is preferred

Job Type: Part-time

Pay: $17.20 per hour

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 3 years (preferred)
• Quickbooks: 3 years (preferred)

Work Location: In person