Accounts Payable Coordinator

89 WEST GEORGIA STREET

VANCOUVER, BC CANADA

V6B 0N8

Job Description
(Permanent, Full‐Time)

POSITION: Accounts Payable Coordinator
DEPARTMENT: Aquilini Development and Construction
REPORTS TO: Controller
LOCATION: Vancouver

COMPANY PROFILE:
The Aquilini Group (“AG”) is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and manages an international real estate portfolio that includes commercial and residential properties, vineyards and blueberry and cranberry farms, hotels, and golf courses. In addition to its ongoing pursuits in real development and construction,
AG has expanded its holdings to include assets in the sports & entertainment, renewable energy, aquaculture, tourist attractions, restaurants, and food & beverage industries.

SUMMARY:
Reporting to the Controller, the Accounts Payable Coordinator is responsible for processing a high volume of accounts payable in a timely and accurate manner and assisting in the day-to-day operations of the Accounts Payable function.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned from time to time)

• Prepares and processes vendor invoices, cheques, wire transfers, EFT and credit card payments
• Inputting vendor invoices into the ERP system and matching invoices with the associated commitments to ensure accurate cost coding
• Monitors accounts to ensure payments are up to date, taking advantage of vendor terms, where appropriate
• Resolves invoice discrepancies as necessary
• Processing staff expense reports, ensuring appropriate backup and approvals are submitted
• Ensuring approved invoices and expense reports adhere to company policies and procedures
• Corresponds with vendors and departments and responds to inquiries as necessary
• Assists with vendor and account reconciliations
• Ensures ERP system is updated regularly for accuracy of vendor contact and address information
• Participating in various Finance/Accounting Department initiatives and special projects

REQUIRED EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree in Commerce or Business Administration, or equivalent
• Minimum 2 years of experience in a similar role
• Experience in the Real Estate development industry is an asset
• Proficient in MS Office (Outlook, Word, Excel) and Acumatica
• Deadline driven, with superior dedication, attention to detail and organizational skills
• Ability to work independently and collaboratively in a team environment
• Exceptional focus on customer service and professional communication skills
• Adaptable and continuously seeking out opportunities to improve existing processes
• Strong problem solving and analytical skills

Job Type: Full-time

Salary: From $50,000.00 per year

Benefits:

• Company events
• Dental care
• Discounted or free food
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you comfortable working in an onsite setting?

Education:

• Bachelor's Degree (preferred)

Experience:

• Accounts payable: 1 year (required)
• Real estate: 1 year (preferred)

Language:

• English (required)

Location:

• Vancouver, BC (required)

Work Location: In person