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Administrative Assistant 1

BC Hydro
Burnaby, BC Full Time
POSTED ON 3/13/2025 CLOSED ON 4/18/2025

Job Posting for Administrative Assistant 1 at BC Hydro

A workplace powered by you

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

We invite you to join us as we build an even cleaner B.C. We welcome applications from all qualified job seekers. If you’re a
person with a disability, please let us know by emailing RecruitmentHelp@bchydro.com, as adjustments can be made to
help support you in your application process.

Administrative Assistant 1

Number of positions: 1 Job Location: Edmonds 11

Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 51,400.00 - 65,000.00

What you'll do

This position will provide comprehensive, confidential administrative support to the Director of Environment.

  • Key administrative accountabilities include: maintaining, coordinating and integrating calendar schedules; booking
and managing meetings and conference calls logistics; managing confidential correspondence to ensure all items are
prioritized and dealt with in a timely manner; maintaining files and providing back up materials prior to all meetings
including the retrieval of materials and preparation of agendas; and prioritizing, managing, and communicating deadlines/
action items.

  • Coordinating the flow of information between the Director, direct reports and extended team; working closely with
the Executive office; following up on outstanding action items; preparing/drafting reports, letters, meeting agendas, and
presentation material for distribution; event planning, and logistical support as required; and may be required to monitor
and/or develop budgets and monthly variance analysis.

  • Administers departmental financial functions for Time and Labour, Expenses, and SAP and ensures managers
approve the above in compliance with company polices and timelines.

  • Maintaining the Environment SharePoint site, including site layout and compliance. Web Authoring skills may also
be required for maintenance and updating of team Hydroweb.
  • Schedule and coordinate monthly all Environment employee townhalls and teambuilding events, including preparing
agenda's and meeting minutes.

  • Supporting Director in organizing and facilitating quarterly onboarding sessions for new employees within
Environment.

  • Maintaining E11 desk sharing floor plan and supporting department transition to flexible workspace model.

  • Maintaining the Environment Organizational Chart on the Hydroweb page, ensuring the departments contact lists
are up to date and shared with the EVP’s office as required.

  • Coordinating office space requirements and managing the inventory of office equipment for the Environment
team.

  • Managing the floor’s office, kitchen supplies and business centres.

  • Make occasional travel arrangements including coordinating site tours, and integrating conflicting schedules.

  • Working with other administrative staff as needed on processes and procedures within Environment.

  • Administers and tracks departmental assets including computers, office equipment and mobile devices.

  • For this role, knowledge of SAP is important to support the Director and direct reports with time and labour, HR functions,
management reporting, and expenses procedures.

  • SAP experience is also required to raise contract requests (sometimes confidential in nature), contract change
requests, prepare approval memo's and documentation for Director and EVP approval, direct invoices for approval, monitor
spend, and coordinate accrual submissions.

What you bring

Post-secondary education plus a minimum of three (3) years administrative experience at a senior level performing a
range of diverse, confidential, administrative practices and procedures.

  • We may consider those with an equivalent combination of education, training and experience.

  • Initiative and a solution-oriented approach to day to day challenges. Ability to maintain professional working
relationships with the Environment team, all levels of staff within BC Hydro, and external organizations, as well as the
ability to act independently with a high level of judgment, discretion, and diplomacy particularly in dealing with confidential
or sensitive matters.

  • Strong organizational and time management skills with the ability to multi-task, prioritize and adapt easily to shifting and/or
conflicting deadlines.

  • Superior oral and written communication skills and demonstrated ability to make decisions within prescribed guidelines.

  • Highly proficient with current business software including: Microsoft Office applications (Word /Excel / Outlook /
PowerPoint).
  • Experience using SharePoint and working in SAP or similar would be a strong asset.

What we offer

  • A comprehensive benefits package
  • A minimum of 15 paid vacation days
  • A lifetime pension
  • Flexible work model, depending on your role type
  • Training and development courses

For more information on the benefits we offer, visit bchydro.com/benefits.

Post-secondary education plus a minimum of three (3) years administrative experience at a senior level performing a range
of diverse, confidential, administrative practices and procedures.
  • We may consider those with an equivalent combination of education, training and experience.
  • Initiative and a solution-oriented approach to day to day challenges. Ability to maintain professional working
relationships with the Environment team, all levels of staff within BC Hydro, and external organizations, as well as the ability
to act independently with a high level of judgment, discretion, and diplomacy particularly in dealing with confidential or
sensitive matters.
  • Strong organizational and time management skills with the ability to multi-task, prioritize and adapt easily to shifting
and/or conflicting deadlines.
  • Superior oral and written communication skills and demonstrated ability to make decisions within prescribed
guidelines.
  • Highly proficient with current business software including: Microsoft Office applications (Word /Excel / Outlook /
PowerPoint).
  • Experience using SharePoint and working in SAP or similar would be a strong asset.

What else you should know

Don't forget to update your Candidate Profile with your current resume and copies of your certifications. If applicable,
include your Trades Qualification. This will ensure we have all the necessary information to assess your application without
any delays.

Location: Burnaby, British Columbia, Canada, V3N 1Y9

Date Posted: 2025-03-13 Closing Date: 2025-03-20

For internal use 52111746

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