Administrator- HSE and Office

Overview
Community Electric Ltd. (CEL) is a Western-Canada Electrical & Instrumentation Contractor with branches from British Columbia to Manitoba. CEL specializes in Industrial, Process, Agricultural, and Commercial Construction & Maintenance. At CEL, we are driven to help our clients succeed. Yet their success, and ours, depends on the efforts of a strong, dedicated and highly professional team. CEL takes great pride in the incredible group we have assembled. Our people tend to move up rather than move on. That is because we are the type of company that is committed to giving our employees the tools, support, and opportunities to succeed; personally, and professionally.

To add to our expertise, we are recruiting for a Health & Safety Administrator (HSA) and Office Administrator for our Corporate office in our Calgary branch. This position encompasses two part-time roles for a full-time position. The HSA role will account for 60% of the job while the Office Administrative will account for 40% of the job. As our Health & Safety Administrator and Office Administrator, you will provide comprehensive support to the National Safety Manager, Branch Manager and Director of Finance with a high level of organization, time management and confidentiality. This is a full-time temporary position with the potential to transition into a permanent position.

Responsible would include but not limited to the following tasks:

• Supporting CEL branches Health & Safety Coordinators and National Safety Manager
• Act as a focal point for all company HSE administration
• Help update safety policies and procedures
• Review Safety Documentation and provide feedback
• Support implementation of the company HSE management initiative
• Help with safety pre-qualifications and tracking safety certificates
• Assist with filing and printing safety paperwork and reporting monthly HSE stats internally
• Reporting monthly stats internally and through client programs (ISN, Avetta, etc.)
• Key contributor in ensuring compliance with client requirements, and government legislation
• Facilitate Health & Safety Committee meetings and monthly safety meeting agendas.
• Perform safety orientations for new recruits
• Support CEL Safety Coordinators with investigations as needed
• Assist the Safety Manager with the continuous improvement of all HSE processes
• Promote a positive safety culture throughout the company
• Assist CEL Safety Coordinators with annual COR Audits
• Assist in acquiring and restocking PPE
• Support Human Resource Manager when necessary
• Schedule Safety training
• Assists with confidential information and record keeping fostering interaction with HR and payroll departments for refining documentation including but not limited to submit payroll and New Hire Orientation Forms
• Support Director of Finance with Corporate tasks when necessary
• Assist Calgary Project Manager and Site Supervisors with various duties
• Support VP of Strategic Growth with marketing tasks when necessary
• First point of contact for vendors, couriers, walk-ins and solicitors
• Basic cleanliness of office and responsible for checking the mail
• Ordering and restocking Office, Bathroom & Kitchen Supplies
• Administration of Shipping and Receiving
• Booking hotels/events if needed

Ideal candidates will have:

• 1-2 years of administrative expertise and knowledge of office procedures
• 1-2 years of safety administration in either an office setting or on-site
• Health & Safety Administration certification or experience would be an asset
• Having a COR Auditor certification or experience would be an asset
• Excellent computer skills with an advanced knowledge of the Microsoft Office suite
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Strong organizational skills, communication skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
• Excellent written, verbal, and presentation communication skills
• Are a self-starter with ability to organize and multitask
• Ability to conduct research and create reports or presentations
• Previous experience on a construction site is an asset

CEL offers a teamwork environment, competitive wages, company matching pension plan, health benefits plan and an active safety program. Pay will be based on experience. All submissions will be reviewed, and only qualified candidates will be contacted for next steps.

Job Types: Full-time, Fixed term contract
Contract length: 16 months

Pay: $22.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application question(s):

• Have you taken steps towards or have completed your Health & Safety Administrator designation?

Experience:

• Administrative: 2 years (required)
• EHS: 2 years (required)
• Construction Industry: 1 year (required)

Work Location: In person

Application deadline: 2025-03-30
Expected start date: 2025-04-14