Posted: Tuesday, July 30, 2024
Job Number: PC-24-51
Job Type: Permanent Full-time, Union
Position Closing Date: Tuesday, August 13, 2024 at 11:59pm
Choose Barrie
The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.
Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.
Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.
The Opportunity
Recreation and Culture Services builds vibrant, healthy, active and connected communities by providing facilities and programs that give all Barrie residents an opportunity to participate in recreational activities. Key responsibilities include identifying community recreation needs and interests, developing and delivering recreation opportunities which meet these needs and interests, maintaining and operating recreational and cultural facilities to provide a setting for these activities, and managing the provision of space to external community providers and groups.
Under the general guidance and direction of the Supervisor of Recreation and Culture Administrative Support Services, the Allocation Administrator supports the delivery of services and programs for the Recreation and Culture Services Department. Specifically, this position acts as the first point of contact and liaison with clients for ice, field, pool, and room booking requests. This position is responsible for the allocation and scheduling of recreation facilities such as arenas, community centres, meeting rooms, pools, gyms, and sport fields. In addition, the Allocation Administrator collects, reconciles and processes transactions and payments for various recreation activities, such as facility bookings, program registration, membership fees and City services and programs. Additionally, this position coordinates payroll-related functions for the Department, which involves processing employee attendance sheets and preparing documentation to facilitate employee changes. This position performs a variety of administrative and office support functions for the Department, which enables a comprehensive delivery of services and programs to the residents of the City of Barrie.
Our Culture and Qualifications of the Job
Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.
Education (degree/diploma/certifications)
- One (1) year College Certificate in Office Administration or related discipline
Don’t meet the credentials as outlined but have years of directly related experience? Please see the City’s Education Equivalency Policy to determine if you may qualify for equivalency. Further information is available at www.barrie.ca/government-news/jobs
- Position Equivalency Code: B
Experience
- Two (2) years of experience performing duties related to the above-mentioned major responsibilities
- Demonstrated experience in an administrative and/or office support role including registration/ scheduling, and accounts receivable experience
Knowledge/Skill/Ability
- General knowledge of administrative processes and protocols
- Demonstrated ability to:
- perform in a manner which is consistent with Corporate goals, vision, mission and values
- deal with contacts in a courteous, efficient, and professional manner while maintaining a high standard of public relations at all times
- interact effectively and courteously with staff and contacts in a political and community/client service environment
- develop, promote and maintain positive working relationships with internal and external stakeholders
- set priorities, meet deadlines and deal with conflicting priorities and work demands
- receive complaints and concerns, and identify solutions while under pressure
- use reason and judgement to develop conclusions or solutions to problems
- work in an environment that is accountable, flexible and adaptable
- work independently with minimal supervision
- keyboard with accuracy at a minimum speed of 50 words per minute
- Intermediate skills include: Analytical; Customer Service; Interpersonal; Organizational; Prioritization; Problem Solving; Time Management; Written Communication
- Advanced skills include: Attention to Detail; Multitasking; Professionalism
- Intermediate computer literacy utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word), recreation software, time and attendance software, and payroll software
- Availability to attend evening/weekend meetings or to work outside of designated normal hours per week
Conditions of Employment
- Satisfactory Vulnerable Sector Check*
- Please note that this is a requirement of the position for any new employees to the City of Barrie in accordance with the Police Record Check Policy. Existing employees who have met this criteria will be exempt from this requirement.
Other Important Information
Location: City Hall, 70 Collier Street, Barrie, Ontario*
- Please note that the City has a Hybrid Work Program Policy in place that may allow for a hybrid work arrangement for employees who meet eligibility requirements.
Hours: The normal hours of work are 35 hours per week in accordance with the Collective Agreement
Wage: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2024 pay range:
- Pay Level: Level 3
- Yearly Salary: $47,884.20 to $57,330.00
- Hourly Pay Rate: $26.31 to $31.50
Benefits: This position includes a comprehensive union benefit plan, including but not limited to extended health and dental coverage, life and accident insurance, paid vacation and sick days, short/long term disability plans, OMERS pension plan, discounted rate for City Fitness Memberships and much more.
How to Apply: Click the ‘Apply Now’ button at the top and/or bottom of the job posting to start the application process.
Please note that emailed applications will not be considered.
The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code-protected accommodation and we will work with you to meet your needs.
The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this job. For full position details, please request a copy of the job description by emailing HR.Recruitment@Barrie.ca.
Demo
Barrie, ON
Full Time