Job Posting for Business Support Administrator at City of Calgary
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Business Support Administrator, you will provide a variety of administrative support services to Fleet and Inventory leadership, staff, business unit customers, vendors, and occasionally members of the public. Primary duties include:
Perform vendor account reconciliations and ensure statements are current.
Maintain effective and timely communication with all internal/external participants.
Receive and log a large volume of invoices and expenses with accuracy and efficiency to process invoice approval workflow.
Ensure accurate and timely data entry for Accounts Payable invoices and other records.
Provide support for operator training including processing training data, scheduling, and driver information processing.
Create, scan, distribute, file and dispose records, including upload of records into various databases.
Provide administrative services such as greeting visitors, distributing mail, maintaining supplies and scheduling boardrooms.
Qualifications
A completed 1 year certificate in business administration or related field and at least 2 years of related experience.
Advanced proficiency in Microsoft Excel and Outlook is required.
Experience with PeopleSoft Financial and Supply Chain Management (FSCM), records management software (such as Content Server), reception, and 311 will be considered assets.
Success in this position requires strong customer service and communication skills along with a strong attention to detail.
Demonstrated excellent organizational and time management skills and the ability to work independently and effectively as part of a team are essential.
Pre-employment Requirements
Applicants will be tested for appropriate skills.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Fleet and Inventory
Position Type: 4 Permanent
Location: 655R 25 Avenue SE
Compensation: Pay Grade 5 $29.41 - 39.30 per hour
Days of Work: This position typically works a 5 day
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