Job Posting for Buyer Assistant at City of Calgary
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As a Buyer Assistant, you will be an important part of a multidisciplinary team and provide support in all areas to Buyers and Senior Buyers on a variety of information technology, construction, consulting, commodities, and general service contracts. Primary duties include:
Review, evaluate and process requisitions.
Manage and execute purchase orders. Gather and create supporting documentation and process change requests.
Assist staff in the RFx process including, drafting, posting documents, posting documentation to tendering sites, and evaluating bid compliance.
Coordinate with client Business Units across The City to facilitate and advise on procurement policy and procedure.
Develop positive client, supplier and internal procurement relationships.
Establish and maintain vendor prequalification lists.
Liaise with personnel in Accounts Payable to resolve vendor payment issues.
Compile various reports.
Expedite goods and services.
File and database maintenance.
Qualifications
A High School diploma or equivalency (For example: GED) and at least 1 completed Supply Chain Management course along with at least 1 year of related experience working in a supply management position is required.
Intermediate proficiency in Microsoft Office (Word, and Excel) is also required.
An understanding of contract law and a working knowledge of PeopleSoft Financial and Supply Chain Management (FSCM) (or equivalent enterprise resource planning system) will be considered assets.
Additional education and related experience will also be considered assets.
You have strong communication and interpersonal skills with the ability to maintain professional relationships.
Ability to adapt quickly in a high-paced environment.
Demonstrated attention to detail and accuracy and the ability to organize large volumes of work with constantly changing priorities.
Pre-employment Requirements
A security clearance will be conducted.
Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Supply Management
Position Type: 1 Permanent and 2 Temporary (Up to 23 months)
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