Demo
Overview:
We are seeking a highly organized and detail-oriented individual to join our team as an Reconcilliation Assistant.
Duties:
- Create all the dealer’s commission reports and top-up reports of all the carriers on monthly basis
- Create the claim report to be submitted to the carrier on monthly basis.
- Maintain accurate recording, filing and uploading of the legal contract copies of the company with dealers and countertop of different carriers.
- Monthly reconciliation of the AP report with the AR Aging report of all the carriers.
- Process carrier orders and facilitate the entire carrier ordering process.
- Create Purchase invoices and refund invoices for the orders placed by the dealers.
- Enter all the order confirmations and invoices in the carriers’ AP report which is payable.
- Maintain payment file to make payment of an invoice on a FIFO basis.
- Verify that invoiced devices match with the purchase order and resolve the differences if any.
- Ensure follow-up for backorders
- Verify the credit received for all the RMA.
- Do three-way reconciliation of invoices, packing slips and purchase orders to make sure we have received the order.
- Carrier report reconciliation for commissions / claw back / payments.
- File and maintain all the dealers and countertop invoices and promo invoices.
- Any other duties as may be assigned by the Management.
- Assist with administrative tasks such as data entry, filing, and organizing documents
- Prepare reports
- Collaborate with team members to complete projects on time
- Perform general office duties such as ordering supplies and maintaining cleanliness
- Answer phone at front desk
- Receive and greet visitors
Experience:
- Previous experience in an administrative or assistant role is preferred but not required
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Ability to work independently and as part of a team
- Professional demeanor and strong interpersonal skills
Job Type: Full-time
Benefits:
Flexible Language Requirement:
Schedule:
Work Location: In person