Administrative Assistant - Grande Prairie JR# 53645

Reporting to the Occupational Health and Safety (OHS) Inspections North Business Manager, this position provides a wide variety of administrative support functions for (OHS) Delivery, including direct support to a team of officers, technical advisors, and managers for OHS Delivery. Responsibilities include preparing and managing correspondence, accurate and timely entry of expense transactions, preparing reports, processing of FOIP requests, reviewing staff time reports, and inputting budget data into financial spreadsheet. The position also coordinates arrangements relating to travel, training, and accommodations. The position provides cover for off days and back up to other administrative support in the branch and may perform other administrative duties on a rotational basis.

Responsibilities and Activities

1. Provide specialized administrative support to the Technical Advisors, Managers and OHS branch as needed.

2. Responsible for the accurate and timely processing of various expense transactions (Invoices, procurement cards, Electronic Payment System, Automotive Resources International [ARI]).

3. Provide system support (DASH/GPAS) including maintaining databases and running reports (scheduled and ad hoc).

4. Coordinate arrangements relating to travel, training, and accommodations.

5. Provide back-up and cover off on a rotational basis for other office Administrative Support and Business Manager as necessary.

6. Provide other specialized support functions for the OHS Branch, as needed.

The position requires Grade twelve Diploma plus two years related experience. Postsecondary course work in business administration and/or related experience is considered an asset. Experience working with systems like 1GX / FOIP / will be an asset.

The position requires the following:

• High level of co-ordination and organizational skills.

• Ability to communicate effectively with clients and team members.

• Ability to establish and maintain strong, effective working relationships.

• Excellent verbal and written communication skills.

• Ability to work independently.

• Working knowledge of software and computer operating systems (Windows, Microsoft Office –Outlook, Word, Excel and Power Point)

Other related duties

• Troubleshoot and maintain office equipment as required. Includes photocopiers, printers, faxes, laminators, shredders, etc. Ensures inventory of essential supplies are up to Contacts service agents if any issues with office equipment.

• Helps to keep the general office and supply areas tidy as part of the admin team.

• Cross trains with other admin positions to ensure back up for the office.

This position works closely with the Inspections professional team (Technical Advisors/Managers) in providing specialized administrative support for various processes.

The position provides regular back up to other administrative staff and the Business Manager as required and will support the Regional Director, Managers and Officers on special projects as needed.

Ensure you indicate clearly on your cover letter and in the pre-screening question "If you are applying for a specific position, please input the position title and ministry", that you are applying for the position for the Ministry of Jobs, Economy and Trade, for the Administrative Support position in Grande Prairie, JR #53645. Candidates will be added to the Administrative Talent Pool competition to be considered for future positions.

Visit (alberta.ca) to apply to the Administrative Talent Pool (Job Requisition 53019), and www.alberta.ca/jobs-alberta.aspx for more information about employment with the Government of Alberta

Job Types: Full-time, Permanent

Salary: $24.22-$29.59 per hour

Schedule:

• Monday to Friday

Work Location: In person