Project Coordinator

• The Project Coordinator is responsible for directing, organizing and controlling project activities, under the direction of a Project Manager (PM).

• 3-5 Years of experience in supporting Project Managers, with a General Contractor (Industrial, Institutional, Commercial and Residential Construction).
• Handle confidential information and hold oneself to a very high standard.
• Solid multi-tasking and relationship building skills.
• Ability to read and understand construction-related drawings/documents.
• Strong knowledge of construction processes through all phases – startup through construction and closeout.
• Proactively identify problems/issues and develop effective solutions.
• Highly organized, detail oriented & self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands.
• Excellent computer skills, including Microsoft Excel, Word, and MS Project.
• Experience working with subcontractors.
• Capacity to coordinate multiple tasks through superior time management skills.
• Excellent written and verbal communication and interpersonal skills.

Position Duties and Responsibilities:

• Attend client meetings and assist with determination of project requirements.
• Working with Project Manager (PM) in the drafting and issuance of project proposals, contracts, RFP’s, tenders, budgets, schedules, PO’s, sub-contracts etc.
• Attend site meetings to record and then distribute minutes to all project team members and follow-up.
• Works with PM to understand and track the progress and quality of work being performed by trades and suppliers.
• Works with PM to use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Effectively and accurately communicate relevant project information to the PM.
• Assist the PM in the review of Contractor quotations to ensure that fair and reasonable pricing is recommended for approval.
• Track & manage contemplated change notices and change orders.
• Prepare substantial completion certificates and ensure all required project close out documents are obtained.
• Keep the PM and others informed about project status and issues that may impact client relations.
• Maintain good communication with sub-contractors to ensure timely and efficient completion of jobs, proper communication of issues and proper documentation of the entire process at each project.
• Plan, arrange and monitor all shipping arrangements through to fulfillment.