Real Estate Legal Assistant

Job Overview
We are seeking a dedicated and detail-oriented Legal Assistant to join our team. The ideal candidate will support our lawyers in real estate and corporate-commercial matters.

Responsibilities

• Working closely with the lawyer on real estate files to establish and maintain trusting client relationships while delivering a high level of service.
• Practice management, including proactively managing lawyers’ workflow and schedule.
• Assisting with opening, maintaining, and putting away files, in conjunction with administrative assistants in the group.
• Processing incoming and outgoing email and managing bring forwards.
• Independently managing and coordinating multiple real estate transactions each month, from initiation to completion.
• Scheduling appointments and meetings, photocopying materials, booking meeting rooms, etc.
• Maintaining and organizing files with a robust follow up system.
• Preparing fund summaries for files.
• Updating and maintaining client/matter lists.
• Demonstrating a team attitude with an accountability and confidentiality to clients to achieve goals of the Firm.
• Actively supporting the Legal Support Team in accordance with the Firm’s standards and best practices
• Other duties as assigned.

Qualifications

• Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma strongly preferred.
• Minimum of five (5) years of experience as a Real Estate or Corporate Legal Assistant
• Excellent organizational and time-management skills to handle multiple transactions simultaneously.
• Strong understanding with Teraview.
• Strong attention to detail and a commitment to delivering high-quality work.
• Strong interpersonal and communication skills (both verbal and written).
• Excellent technical proficiency in Microsoft Office applications.
• Knowledge of Closer is preferable but not required.
• Knowledge of accounting/docketing systems and document management systems
• Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
• Professional client and telephone manner and a proven track record of working with confidential information.
• Able to work independently in a fast-paced, team-oriented environment.
• Must have seasoned problem-solving skills, the ability to work with little instruction or supervision and be highly motivated.
• Able to meet deadlines, work well under pressure and take initiative using sound judgment.
• Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
• Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic

This Legal Assistant position offers an excellent opportunity for professional growth within a supportive legal environment. We encourage candidates who are eager to learn and contribute their skills to apply.

Wage to commensurate with experience.

Job Types: Full-time, Permanent

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Experience:

• real estate or corporate law: 4 years (preferred)

Work Location: In person