Administrative Assistant 24IS6

Position:          Administrative Assistant

                       Canada Summer Jobs (8 weeks).

 

Department:    Immigrant Services

 

Hours:              Monday to Friday, 35 hours per week.

 

Wage:              Starting at $15.00 per hour

 

Position Overview:

This position is to provide reception services to Lethbridge Family Services and department specific administrative services to the Immigrant Services Department.

Key Responsibilities:          

Responsibilities include:

·     Provides Lethbridge Family Services staff and client base with timely, welcoming and respectful reception services, with a broad grasp of social services offered in the   community, and proactive problem solving.

·         Answers telephone and in-person callers promptly.

·         Monitors voicemails and distributes accordingly.

·         Demonstrates courtesy and patience when dealing with organization clients and partners.

·         Provides accurate information about the department and organization services.

·         Completes all necessary client, department specific and organization documentation.

·         Maintains confidentiality at all times.

 

Administrative Assistant (Specific to the Immigrant Services Department)

·         Delivers accurate and timely administrative services to staff.

·         Schedules client appointments for specific settlement staff in Microsoft Outlook calendars.

·         Requests interpreters when required for settlement staff appointments and on client request.

·         Assists in maintaining sufficient stationery and supplies inventory.

·         Distributes, tracks and reports petty cash. 

·         Informs supervisor of anything relevant to above objectives.

·         Maintains regular communication with supervisor regarding processes, procedures and safety in their position.

·         Process LFS Outgoing Mail daily.

 

Qualifications:

·         Meet Canada Summer Jobs Criteria:

• Be between 18 and 30 years of age at the start of the employment.
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment.
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations..

·         Strong attention to details and excellent communication and interpersonal skills.

·         Proven high levels of proficiency in computer skills.

·         Excellent time management, interpersonal and communication skills.

·         The successful candidate will be required to provide a Police Information Check (PIC).

 

Start date:   As soon as a suitable candidate is found.

 

Application deadline: May 15, 2024

 

Please submit, in confidence, a resume and cover letter referencing job posting 24IS6 and where you viewed our ad.

Contact Person:  Elena Axan

 

Web:                      lfsfamily.ca

 

We thank all candidates for their interest, however, only those selected to continue in the process will be contacted. 

Lethbridge Family Services is an equal opportunity employer.