Company: Welcome to Mapsted (www.mapsted.com)! We are a leading location technology company, revolutionizing the industry by providing groundbreaking location-based digital products to help our clients reach and exceed their business goals. Our innovative solutions offer cutting-edge indoor navigation, targeted marketing, and real-time location intelligence, all without the need for Bluetooth beacons, Wi-Fi connectivity, or additional hardware. With our technology powering approximately 800,000,000 square feet of physical space across 6 continents, we are changing the way people navigate the world. Join us at Mapsted and play a pivotal role in shaping the future of location technology!
Job Description: We are seeking a detail-oriented and highly organized professional in planning, executing, and managing projects efficiently. The ideal candidate will excel in note-taking during meetings, creating project documentation, and assisting in various project-related tasks. If you are a proactive, adaptable, and resourceful individual who thrives in a fast-paced project environment, we want to hear from you!
Key Responsibilities:
Meeting Notes and Documentation:
- Attend project meetings, take detailed and accurate meeting notes, and distribute them to stakeholders.
- Organize and maintain project-related documentation, including project plans, schedules, and status reports.
Task Coordination:
- Assist in task tracking and follow-up to ensure project milestones are met.
- Collaborate with team members to ensure they have the necessary information and resources to complete tasks.
Communication Support:
- Help facilitate communication between team members, clients, and stakeholders.
- Assist in drafting and proofreading project-related emails, reports, and other communications.
Data Management:
- Maintain project data and documentation in an organized and accessible manner.
- Assist in data entry and database management, as needed.
Calendar and Schedule Management:
- Assist in scheduling meetings, coordinating calendars, and ensuring timely project-related events and milestones.
Research and Analysis:
- Conduct research on project-related topics as directed by the Project Manager.
- Assist in data analysis and reporting as needed.
Administrative Support:
- Provide general administrative support to the Project Manager, including travel arrangements, expense tracking, and meeting logistics.
Qualifications:
- Proven experience as an assistant or in a similar administrative role, preferably in a project environment.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Proficiency in note-taking, creating well-structured meeting notes, and documenting project details.
- Proficient in Microsoft Office/Google Suite and project management tools (e.g., Monday, Asana, Trello).
- Attention to detail and the ability to multitask effectively.
- Resourceful, proactive, and able to work independently.
- Bachelor's degree or relevant certifications are a plus.
Job Type: Full-time
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
Schedule:
Work Location: Hybrid remote in Oakville, ON L6H 0H2
Demo