The Opportunity: McElhanney’s Proposal Team is empowered every day by a sense of creativity, curiosity, and excellence. We turn the excitement of our colleagues for what they do into stories that engage clients and foster trust and understanding, to win work across a range of diverse service offerings. We’re looking for a candidate who shares these ideals, and who brings a passion for turning technical content into compelling, eye-catching, and client-focused documents. You will use your exceptional writing, critical thinking, and communication skills to guide teams through the proposal process and develop strategic messaging for sales and marketing material. We are looking for a candidate that enjoys a fast-paced environment and working with a variety of subject matter experts at all levels of the organization, and who can consistently produce high quality documents that clients enjoy reading. From RFP release to production - you will own the proposal process. This role is posted for any of McElhanney’s branches across Western Canada. If not based in Vancouver, occasional travel to Vancouver may be required.
What You’ll Be Doing:
Manage the proposal process from start to proposal delivery, including working with teams to develop win themes, leading kickoff and review meetings, writing and editing, and proposal production
Prepare compliant, responsive proposals from outline through finishing touches
Draft content from existing material and conversations with subject matter experts
Work with colleagues at all levels of the organization to gather input for proposals
Organize content from various contributors and edit so documents read as one voice
Use creative skills to format and develop visually appealing layouts
Proofread documents for consistency, grammar, and key messaging
Produce final print and digital documents and arrange for on-time delivery
Research industry and client trends
Maintain proposal collateral, keeping reusable content current
Apply marketing and communications skills to other functions of the business (e.g., report preparation, content marketing, internal communications)
Collaborate with a dynamic marketing and proposal team to drive departmental goals and business development strategy forward
What You’ll Bring to the Team:
A minimum of 1-3 years of relevant experience in proposal, communications, marketing, or business writing
Excellent writing, editing, and proofreading skills
Excellent time management and organizational skills, with the ability to manage multiple proposals in a fast-paced environment and deal with changing priorities
Ability to turn conversations with subject matter experts into client-focused content
Ability to critically analyze written content against requirements to create compliant and responsive proposals
Clear and professional communication within all levels of an organization, both in person and remotely
Strong proficiency in Microsoft Office
Bonus Points For:
An undergraduate degree or diploma in communications, marketing, or business-related field
Experience in the engineering or geomatics fields
Experience managing a content library
Familiarity using Adobe InDesign, Illustrator, and/or Photoshop.
What Can We Offer You?
Flexible work hours to accommodate your lifestyle
Maternity leave top-up and parental leave
Competitive salary and participation in our generous Performance Bonus Plan
Employee and Family assistance program, which offers 24/7 support for all employees and their families either online or over the phone
A workplace culture that is characterized by respect and inclusion for all
Continuous support for your professional development and growth including access to courses on our Learning Hub, paid professional development, mentorship program, and encouragement to join internal committees such as, Young Professional, Women at McElhanney, Equity Diversity and Inclusion, and technical service groups.
Opportunity to join an employee-owned firm with potential share ownership
About McElhanney
Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,300 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.
Our Purpose: Amaze our clients. Care for our communities. Empower our people.
#li-sa1 If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to apply online. We thank all applicants for their interest; however, only shortlisted candidates will be contacted. To learn more about employee experience at McElhanney, visit us on Glassdoor
Click here to know why McElhanney Ltd. was selected as one of Canada's Top 100 Employers (2023)
McElhanney is committed to fostering a culture of diversity, equity, and inclusion which celebrates the successes that comes from a team diverse in expertise, experiences, and perspectives. We encourage and are pleased to consider all qualified candidates, welcoming all ethnicities, religions, colour, sex, sexual orientation, gender identity, aboriginal status, age, or people with disabilities. Requests for accommodations can be made at any stage of the selection process. McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning
The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada.
Department: Business Support Services & Administration This is a full-time position
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