Demo
As a leading chemical engineering department in Canada, our award-winning faculty and staff create a culture of excellence both in teaching and research. We have 22 faculty members with expertise in the following areas of research: bioengineering, polymer materials and manufacturing, process systems engineering, and water-energy technologies. These areas are closely linked to our undergraduate and graduate programs. The department mentors over 100 graduate and 300 undergraduate students. The department of Chemical Engineering is currently seeking to fill the vacancy of Administrative Assistant (Academic) III.
The Administrative Assistant, Academic (III) supports the Undergraduate Program of the Department of Chemical Engineering and provides administrative services to the department's faculty members and students and supports the department’s Academic Department Manager (ADM). Major responsibilities include timetabling and scheduling all undergraduate classes ensuring a conflict schedule for approximately 300 undergraduate students; co-ordinate the hiring & payroll activities of student workers and temporary/casual employees; processing various financial activities such as journal entries, cheque requisitions, non-PO vouchers, travel & expense reports, p-card reconciliations and purchase orders; collection, assisting with accreditation and departmental review processes; co-ordinating special events, committee meetings, calendar and curriculum changes/conflicts, faculty-candidate interviews; assisting in the coordination of the Tenure and Promotion process, and various other duties assigned by the department ADM, UG Chair and Chair. The successful candidate with be expected to work as part of the department’s administrative team, providing back up and assistance to other team members as required.
Job Summary
Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.
Requirements:
2 year Community College diploma in Office Administration or related field of study.
Requires 3 years of relevant experience.
Assets:
Qualified candidates will have a thorough understanding of McMaster's undergraduate programming and academic policies; excellent customer service skills; proficiency with standard desktop applications including Microsoft Word, Outlook, PowerPoint, Teams and Access; advanced skills in Microsoft Excel; demonstrated experience using financial, human resources and student administration modules in Mosaic/PeopleSoft; relevant work experience in an academic department; basic accounting skills; exemplary written and oral communication skills and the ability to prepare communications for dissemination. This position requires an individual capable of handling a diverse workload in a busy environment, the ability to meet multiple and simultaneous deadlines and perform equally well individually and as part of a team. The successful applicant will be expected to take initiative to improve processes and develop new processes to adapt to changing conditions.
The ideal candidate will be friendly, energetic, tactful, highly organized and motivated, a problem solver, an excellent communicator, and able to work well under pressure in a demanding work environment.
To apply for this job, please submit your application online.
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