HR Assistant, FHS HR

The Faculty of Health Sciences Human Resources Office provides leadership, advice, support and resources to faculty and staff to foster the creation of an environment that is inclusive, diverse, and engaging. Working with our partners within the Faculty and beyond, we are responsible for recruiting a large and diverse number of individuals locally, nationally, and internationally. We support the over 2000 staff members as well as, 890 full time and 2800 part-time faculty members who help the Faculty to accomplish its mission and vision. These are dispersed amongst the Schools and Departments in the Faculty of Health Sciences. If you are looking to gain entry level Human Resources Experience, this is a great opportunity to be part of a diverse team.

Job Summary

• Calculate and enter HR and pay related information into HRIS
  • Provide transactional support to the FHS HR Team
  • Enter payroll data such as set up of non-benefit eligible hires, additional pay, terminations, extensions, transfers, schedule changes and status changes
  • Meet appropriate payroll deadlines for pay process and corrections
  • Follow up with HR Consultant or department HR Coordinators where data is incomplete or non-compliant, or where clarification is needed
  • Maintain employee information in the HRIS by adding, deleting, and/or amending information such as employee status changes, name changes, address changes, benefit changes, work/study/permanent resident permits, and banking information, etc. and verifying amendments
  • Create employee personnel files for new hires from documentation received and taking responsibility for filing all paper documentation (received by or generated in the department) and setting up electronic files for all interim staffing
  • Preparation of employment letters, employment verification letters, cumulative service letters and schedule changes
  • Create new hire packages
  • Issue new employee IDs and enter into HRIS demographic information. Email new employee and department welcome letter containing the bar code id so employees can set up their MacID

• Participate in validation and cleanup of data in HR PeopleSoft to maintain data integrity
• Issue Photo ID Cards for all FHS staff on Central Campus and Hamilton Hospital sites
• Escalate matters to the HR Consultant, as appropriate

To apply for this job, please submit your application online.

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ .

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

• Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
• Faculty of Health Sciences HR Office at ext. 22207, or
• School of Graduate Studies at ext. 23679

to communicate accommodation needs.

This position is located in a host hospital or other healthcare site that has an active vaccination mandate in place. Successful applicants will need to comply with these and any other health and safety measures necessary as part of their appointment.

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.