Assistant Property Manager

Job Description

PURPOSE

The Assistant Property Manager is accountable to the General Manager for administrative oversight and efficient day-to-day operations and maintenance of a sizable retail property or portfolio or properties.

Duties And Responsibilities

• Budgeting, Reforecasting and Variance Reporting Contributes to preparation and monitors the Annual Operating Budget as well as periodic budgeting for recoverable operating expenses and forecasting activities of the assigned property to ensure resources are utilized effectively and operational needs and objectives are met; Monitors, analyses and reports on the monthly and quarterly operating budget and tenant sales figures to ensure that revenues and expenses are on target and that resources are being used in an efficient manner.
• Building Operations, Tenant Repairs and Payables Oversees maintenance programs of the assigned property and site equipment (incl. fire, life, safety and emergency systems, HVAC, electrical, security and video surveillance systems and ground-keeping equipment) as well as related accounts payable program to ensure the property adheres to the existing company policies & procedures; oversees performance of tenant repairs and service requests to ensure that effective long-term tenant relationships are built and a consistent high-level of service is provided to the tenants at all times.
• Sustainability Oversees adherence to the company’s environmental and Health and Safety policies, coordinates and participates in investigation of environmental and Health and Safety incidents, supervises implementation of effective energy management programs, coordinates operations of security contractors, where required; Oversees the service contracts with third party suppliers and contractors to ensure consistent high quality services and coordination for tenants and visitors.
• Stakeholder Relations Manages the tenant relations function, including the timely collection of rent, adherence of tenants to lease obligations within established property rules and regulations and resolution of tenant issues of low to moderate complexity, in order to maintain positive relationships with tenants. Builds trust and maintains positive and value-adding relationship with tenants, government authorities, businesses, contractors, other business units, customers, investors, and the general public.
• Support to Marketing and Specialty Leasing Supports, where required, the Marketing and Specialty Leasing functions of the portfolio, in order to increase revenues through sales and other revenue-generating sources.
• Special Projects Assists with tenant various special projects to include tenant coordination, analysis of tenant performance, various submissions (i.e. BOMA Best Designations, LEED Certification, etc.), capital projects, marketing and specialty leasing initiatives, and any other activities to contribute to the overall performance/talent development for the portfolio.
  
  

Any other job related duties and/or projects that may be assigned.

Additional Requirements

• Experience with Yardi is an asset
• Certificate in Property Management from recognized Post Secondary Institution or Industry Association is an asset
• Good interpersonal skills
• Good organizational skills
• Strong team building skills
• Strong customer service orientation
• Strong communication skills
• Working knowledge of Blackberry and operations specific software (e.g. Angus)
• Working knowledge of Microsoft Office applications
• Knowledge of accounting principles, budgeting and reforecast
• Minimum 5 years of relevant property management experience
• College Diploma or Bachelor’s degree in a relevant field (e.g. Commerce, Finance, etc) or equivalent
  
  

About The Team

Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns – and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.

We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at hrassist@morguard.com or 905 281-5967.