Medical Receptionist / Administrative Assistant (PART TIME)

NATURAL SOLE WELLNESS CENTRE is a Wellness Centre and Medical Spa on Carling Ave in Ottawa. We are a team of health and wellness professionals looking for a highly organized and enthusiastic Part Time Receptionist/Administrative Assistant to join our team. The right candidate is an energetic and motivated individual who shares our passion for our clientele’s well-being. This position is for a 3 day per week schedule that includes Tuesday, Thursday, and Saturday, with the possibility of additional days.

Key Responsibilities

• Greeting and welcoming clients upon arrival
• Answering phone calls
• Responding to e-mails
• Scheduling appointments
• Managing Social Media
• Collecting payments
• Collecting client’s intake forms and entering data in their charts
• Preparing treatments rooms between patients
• Ensuring cleanliness of waiting room area
• Working and communicating with an interdisciplinary team of health care professionals
• Answering questions regarding product purchase in reception area (training provided)
• Understanding and adopting general operating procedures, policies and code of ethics within the wellness centre

Qualifications

• Bilingual: English & French
• Customer oriented communication skills
• Strong interpersonal and organizational skills
• Maintaining client’s information confidential at all times
• Professional appearance
• Motivation to learn
• Knowledge of Microsoft Word and Excel
• Knowledge of JaneApp considered an asset
• Previous administrative experience considered an asset

Job Types: Part-time, Permanent

Pay: $18.00-$20.00 per hour

Benefits:

• Extended health care
• On-site parking
• Store discount

Schedule:

• Day shift
• Every Weekend
• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)
• JaneAPP EMR Software: 1 year (preferred)

Work Location: In person