Processing Assistant (Job 337)
Job Type: Full-time, 6-month hourly contract with no benefits (September 2024 to March 2025)
Located in Guelph, the Ontario Universities Application Centre (OUAC) processes applications for admission to undergraduate, law, medical, rehabilitation sciences, and teacher education programs for Ontario’s universities. We provide a progressive and supportive working environment for our employees, along with a competitive salary and comprehensive benefits. We encourage you to read more about the OUAC’s total rewards and compensation program on our website.
The OUAC values equity, diversity, and inclusion and believes that every person has a right to equal treatment. We are strengthened by diverse backgrounds, perspectives, and experiences. We have equitable and accessible employment practices, based on the principles specified in Ontario legislation (Human Rights Code and Accessibility for Ontarians with Disabilities Act [AODA]). Accommodations for job applicants with disabilities are available upon request.
The OUAC is seeking a Processing Assistant to input applicants’ information into the computer system and provide support to the departments.
Job Responsibilities:
- Receive, batch, scan, and index documentation (e.g. transcripts, references, supplementary forms) for professional programs.
- Correct errors on applications as identified on error reports.
- Convert academic grades provided on transcripts to a standard scale and calculate an overall Grade Point Average.
Qualifications Sought:
- Three years relevant experience in administrative services or a related field.
- Knowledge of various software programs e.g. Microsoft Office, along with database and Internet tools.
Abilities/Skills:
- Excellent oral and written communication skills.
- Ability to explain information in a clear, concise, and consistent manner.
- Strong organizational, analytical, and interpersonal skills.
- Diplomacy, tact, patience, high attention to detail, and professionalism.
Hours of Work:
- Monday through Thursday, 8:30 am to 4:30 pm, and Friday, 8:30 am to 12:30 pm for a total of 32 hours per week (note: work hours can be made flexible and can be discussed during the interview process).
- The contract covers September 2024 to early March 2025 and is paid by hours worked.
- Hybrid remote work arrangements are not available in the first year.
- Starting hourly wage is $24/hr.
Interviews:
- To be held on-site in Guelph the week of August 6.
Qualified applicants are invited to apply to “Job 337” via email by midnight, July 25, 2024, to hroffice@ouac.on.ca.
Please submit your cover letter and resume as one file (PDF preferred).
We thank all applicants for applying; however, only candidates selected for an interview will be contacted.
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