Payroll Clerk

Job Summary: Under the direction of the payroll supervisor, performs all the clerical and administrative functions for the administration, calculation and distribution of accurate wages and benefits to employees.

Responsibilities:

• General Administration:

o Reviewing documentation for accuracy and adherence to collective agreements

o Using a computerized system to prepare, verify and process earnings for employees, and calculating adjustments, increments, overtime hours, extra hours and casual hours

o Maintaining seniority lists for various employee groups

• Staffing Supports:

o Responding to employee inquiries relating to earnings and benefits

o Responding to a wide variety of external and internal inquiries by email, telephone and in person

• Finance Management:

o Preparing payroll journal entries

o Preparing reports for schools and for invoicing external agencies for payroll related costs

• Reporting:

o Preparing records of employment and other statutory reports as required

o Maintaining records of employee attendance

• Organizing:

o Keeping up to date on all provincial and federal legislation

o Performing other related duties as assigned or as required including all duties of lower classified positions

Qualifications:

• Education and experience:

o A high school diploma or equivalent

o Completion of Payroll Compliance Practitioner (PCP) designation

o Minimum 2 years of experience in a payroll-related role; a combination of relevant education and experience may be considered

o Knowledge of related federal and provincial legislation and statutes and regulations of agencies, i.e. Income Tax Act, Employment Standards Code, Employment Insurance, Canada Pension, Canada Revenue

o Good accounting and mathematical skills

• Communication and interpersonal skills:

o Good public relations and communication skills with the ability to work cooperatively and harmoniously with colleagues and management, and deal effectively with the public

o Demonstrated professionalism and respect for privacy in dealing with sensitive and confidential employee information

• Computer skills:

o Excellent knowledge of Office 365 with demonstrated proficiency in Word and Excel and experience with Outlook and database software

o Word processing (minimum of 35 w.p.m.)

o Experience with CIMS Core and Connect is an asset

• Organization and time management:

o High degree of initiative, organizational and time managements skills, with the ability to work with minimal supervision

o Ability to adhere to set schedules, prioritize and meet strict deadlines

• External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

The above statements reflect the general duties considered necessary to describe the principal functions of the position identified and shall not be construed as a detailed description of all work requirements that may be inherent to the position.

Job Type: Full-time

Salary: $25.31-$29.68 per hour

Expected hours: 35 per week

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-03-18