Administrative Assistant

MAIN DUTIES AND RESPONSIBILITIES:

Preparing and managing invoicing.

Answer telephone and relay telephone calls and messages.

Answer electronic enquiries.

Order office supplies and maintain inventory.

Greet people and direct them to contacts or service areas.

Type and proofread correspondence, forms and other documents.

Managing the front counter by greeting customers and answering phone inquiries in a

professional and courteous manner.

Review, respond and draft email communications on behalf of yourself or others.

Managing the records and files for our various locations, vendors and clients.

Maintaining inventory of hotel collateral and office supplies.

Preparing and distributing bank deposits and company mail outs.

Accepting and tracking deliveries.

Completing special projects and assignments.

Schedule and confirm appointments and meetings and provide support leading into or

during these when applicable.

Set up and maintain filing systems (physical and electronic).

Determine and maintain office procedures.

Entering or maintaining data in a variety of tech platforms and proprietary systems.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES:

A Strong knowledge of computer programs such as word, excel, publisher etc.

1-2 years previous experience in an administrative role, preferably in the hospitality

industry or a busy office setting.

Ability to work independently.

Outstanding communication and interpersonal abilities.

Excellent organizational and time management skills.

An outgoing personality, including excellent transcription skills.

Ability to develop strong relationships with others.

Flexibility as the odd meeting can be outside normal working hours.

Act as a primary communication point for those which you support.

Experience as an office administrator, office assistant or relevant role would be

advantageous.

Familiarity with office management procedures and basic accounting principles.

An openness to learning new technologies.

Job Type: Full-time

Pay: $17.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person