Finance Clerk

The Position

Under the general supervision of the Finance Manager, the Finance Clerk is responsible for assisting with the processing of Accounts Payable, payroll backup, banking and balancing of GL accounts and Visa reconciliation and posting. This role requires a strong service orientation and a high degree of professionalism as part of the Finance Support team.

The Candidate:

• Receive and control AP vendor invoices and reconcile vendor statements monthly.
• Verify documentation completeness and proper authorization as per the Nation’s signing authority.
• Receive and control AR invoice requests, verify documentation is complete and properly authorized, and process invoices for posting.
• Process invoices for posting and organize batches for filing.
• Process completed deposits, and update SIB & SBHA accounts receivables within the A/R system.
• Reconcile bank, accounts receivable and general ledger accounts monthly.
• Assist in year-end and audit preparation. Assist with Payroll and Accounts Payable as required.
• Receive general cheque requests, receive and process incoming cash receipts and update all supporting records for the various SIB accounts and programs. File accounts payable, general cheques, and other assigned material
• Coordinate and be a backup to the Payroll Clerk and assist them in processing bi-weekly direct deposits
• Verify and enter mandatory and other deductions.
• Prepare Records of Employment, Receiver General Reports, remittances and other reports.
• Perform clerical duties including photocopying, faxing, and preparing letters and documents
• Ensure confidentiality and safekeeping of all documents and records.
• Perform all other tasks within the scope of the position.

Qualifications, Skills and Abilities:

• A minimum of 2 years of experience in a computerized office environment with a focus on accounting and payroll software exposure.
• Completion or working toward a certificate in accounting and/or certified payroll compliance practitioner.
• Knowledge of accounts receivable, accounts payable, and payroll sufficient to provide backup support.
• Ability to balance and reconcile GLs and make correcting entries as needed.
• Microsoft Office Skills (Word – Basic, Excel – advanced, PowerPoint – Basic).
• Ability to communicate effectively on the telephone and in person.
• Strong attention to detail and ability to produce work with a high level of accuracy.
• Good organizational and workload management skills specifically with the ability to prioritize own work and reprioritize when necessary
• Able to work in an office environment that often demands high levels of concentration, while coping with frequent interruptions.
• Integrity and understanding of care are needed with sensitive information.
• Able to respond to changing priorities, manage a high-volume workload, analyze information and possess good problem-solving ability.
• Valid driver’s license and use of reliable vehicle. An acceptable Criminal Record Check.