Human Resources Assistant, Front Desk Reception

The Human Resources Assistant is an integral part of the busy and dynamic, Human Resources Department located at the Mount Sinai Hospital campus. In this role, the successful applicant will be expected to exercise sound judgment and independence while managing the day-to-day related administrative human resource activities. The successful applicant will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the department.

The Human Resources Assistant is the primary point of contact for all internal and external visitors to the Department. The successful applicant will respond to routine telephone, e-mail, and in-person queries or refer matters to the appropriate member of the Human Resources team.

Responsibilities

• Performs a variety of administrative functions for the HR Department, including photocopying, faxing, typing, checking correspondence, arranging couriers, processing cheque requisition, and ordering office supplies.
• Provide reception and administrative support from internal and external clients such as responding to e-mails and voicemails directed to HR Department.
• Greet and direct visitors to specific contact and services.
• Provide administrative support to the Total Rewards team, including filing employee records, preparing employment confirmation letter, and data entry into the HR Information System.
• Prepares monthly routine reports related to Total Rewards operations.
• Administer employee programs such as parking passes, locker assignments and benefit card distribution.
• Performs other duties as assigned

Job Requirements:

• Successful completion of a college diploma in a relevant discipline from an accredited educational institution.
• A minimum of one (1) year of recent and related experience preferably working within a large and complex healthcare environment or successful completion of internship/co-op placement.
• Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Superior organization and problem solving skills, and ability to prioritize competing tasks
• Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
• Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
• Demonstrated satisfactory work performance and attendance history