HR Payroll Administrator (#0324)

At Taylor McCaffrey LLP, we know that a successful firm relies on an excellent professional team – paralegals, legal assistants, marketers and communicators, human resources professionals and IT experts. Our legal professional support staff thrive in a respectful, collaborative and dynamic work environment. Taylor McCaffrey LLP encourages all staff to continue their professional development for personal and professional growth.

Who are we?

Taylor McCaffrey LLP is one of Manitoba’s leading law firms. We offer a positive and professional working environment that demonstrates care and support for our firm members. We focus on training, and opportunities for mentorship and advancement throughout the careers of our staff to align personal objectives with the success of the firm.

The goal of our Human Resources team is to assist our lawyers in delivering strategic and insightful legal services to our clients by providing and managing a talented and engaged workforce that represents the unique culture and values of Taylor McCaffrey LLP.

Overview

Reporting to the Director of Human Resources, the HR Payroll Administrator, is primarily responsible for processing the firm’s payroll cycles, administration of employee benefits and scheduling of staff. They will also provide back up support for HR including recruitment and staffing, record maintenance, administration of human resource policies, processes and document management.

Duties and Responsibilities:

Payroll & Benefits

• Responsible for the firm’s payroll cycles (bi-weekly, monthly, ad hoc).
• Processing staff updates such as new hires, terminations, leaves and other employee events.
• Standard payroll and benefit reporting including employee statistics, vacations, enrollments, T4s, ROE, yearend and government remittances, etc.
• Implementation (including testing, documenting) of system upgrades as they become available.
• Management of absence tracking/pay such as leaves, appointments, vacation, statutory holidays, bereavement, jury duty, etc.

• Maintain records and audits for absences, leaves, vacation, benefit deductions, accruals, etc.

• Administration, reconciliation and audit of benefits program including, health and dental, Life, AD&D, short & long term disability, pension, life insurance and other miscellaneous programs.
• Manage staff Health & Wellness and recognition programs.

Other Administration – provide back up for the following:

• Administrative support for the day to day HR operations.
• Process documentation/firm member records and prepare reports related to HR activities (staffing, recruitment, training, performance evaluations, vacation/leave requests, performance management, etc.).
• Assemble, prepare and analyze various staff related information/data.
• Maintain and organize employment files and other HR related files.
• Update and maintain the staff manual on as policies are approved or when revisions are made.
• Provide guidance for interpretation and application of the Firm’s policies and procedures and ensure compliance with legislation to management and firm members.
• Assist with planning and coordinating staff and appreciation events.
• New hire check in meetings and exit interviews for staff.
• Full recruitment process from candidate identification to coordination of on-boarding.
• Assist with termination processes and exit interviews.

Other duties as assigned.

Competencies:

• Ability to maintain confidentiality
• Outstanding written and verbal communication skills
• Knowledge of employment and labour laws
• Knowledge of Payroll best practices, policies and procedures
• Strong and creative problem-solving skills
• Initiative to improve programs or processes
• Must be customer service driven
• Be able to work independently as well as part of a team
• Ability to multitask in a fast-paced environment and implement projects in a timely manner
• Demonstrates high level of accuracy, attention to detail and the ability to consistently deliver quality service
• Effective communication skills, both oral and written
• Excellent computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel), and Adobe Acrobat (Adobe Pro DC)
• Knowledge of HR best practices, policies and procedures considered an asset.

Qualifications:

• Preference will be given to candidates holding a PCP.
• Combinations of education and related experience that demonstrate the ability to perform duties will be considered.
• Administrative experience.
• Experience in the legal industry and working within a partnership structure is an asset.

• Minimum 5 years of experience in payroll.
• Experience using Payworks is an asset.
• Solid knowledge of employment related legislation and regulations

Schedule:

• 35 hour work week, 8:30 a.m. – 4:30 p.m.

Job Type:

• Full-Time

Qualified candidates can submit their resume and cover letter (including salary expectations) to careers@tmlawyers.com

Taylor McCaffrey LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all firm members.

Reasonable accommodations are available during our assessment and selection processes.

We thank all applicants for their interest however only those under consideration will be contacted.

Taylor McCaffrey LLP
2200– 201 Portage Avenue Ave
Winnipeg, Manitoba R3B 3L3
Phone: 204-949-1312
Website: www.tmlawyers.com
LinkedIn: www.linkedin.com/company/taylor-mccaffrey-llp
X: @TM_Lawyers
Instagram: @TM_Lawyers