Administrative Assistant

The District Municipality of Muskoka is currently recruiting for a
Administrative Assistant
The District

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about
protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and
build your career amongst other ambitious leaders and innovators. We offer a competitive compensation
package and are committed to promoting diversity, accessibility and inclusion.

The Opportunity

The Administrative Assistant is responsible for facilitating the operation of the Department through effective
administration of communication, meetings, records management, work processes, financial and other
information as required.

What you will do: What you will need:
• Provide administrative support and coordination,

including confidential correspondence and
scheduling, for the Commissioner and other
departmental managers as required.

• Prepare, review for correctness, distribute and

coordinate meeting agendas and minutes including
meetings of the Standing Committees pertaining to
the department and special purpose committees.

• Set up meeting rooms for Standing Committee and

other meetings.

• Develop and maintain the departmental files and

record keeping systems including electronic files,
scanning, records retention, financial and personnel
files.

• Graduation from a two-year community

college program related to the position
requirements, or equivalent.

• Three to four years of progressively

responsible related experience.

• Demonstrated technological proficiency and

highly developed organizational,
communication and inter-personal skills with
the ability to cope with competing demands
and multiple tasks.

For a full outline of the responsibilities
and requirements, please review the next
page.

What we are offering

This is a Temporary Full-time (up to 12 months) opportunity at the District. The annualized compensation
range for this role is $58,293 to $68,632 (2023 rate). The District is also proud to offer the following to our
temporary employees:

The Next Step

If you have the necessary skills, experience and qualifications, and can support our vision and
values (RISE: Respect, Innovation, Service and Equity)

This posting closes on Wednesday, April 10, 2024 @ 12:00 p.m.

Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from

all qualified individuals.
Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and
we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate
in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

JOB DESCRIPTION
Administrative Assistant

Department: Community & Planning Services Reports to:
Commissioner, Community

& Planning Services
Effective

Date: November 2018 Supersedes: December 2013

Classification: Non-Union, Staff Class NU4
Job

Evaluation
Date:

June 2006

SUMMARY:
Facilitates the operation of the Department through effective administration of communication, meetings, records
management, work processes, financial and other information as required.

MAJOR RESPONSIBILITIES (not limited to):

• Provide administrative support and coordination, including confidential correspondence and scheduling, for

the Commissioner and other departmental managers as required.

• Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings

of the Standing Committees pertaining to the department and special purpose committees.

• Set up meeting rooms for Standing Committee and other meetings.
• Develop and maintain the departmental files and record keeping systems including electronic files, scanning,

EDUCATION, EXPERIENCE & QUALIFICATIONS:

• Graduation from a two-year community college program related to the position requirements, or equivalent.
• Three to four years of progressively responsible related experience.
• Demonstrated ability to independently problem-solve.
• Demonstrated technological proficiency and highly developed organizational, communication and inter-