Operations Clerk – Transportation
Temporary Full-Time (12-month contract - July 2024 – June 2025)
J0624-0386
The Town of New Tecumseth is looking for an Operations Clerk - Transportation to join our rapidly growing team for a twelve (12) month contract.
Why work with us?
Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment.
What we promise:
- competitive salaries
- optional OMERS pension plan
- professional development opportunities
The Operations Clerk – Transportation provides clerical support, administrative duties, and reception services for the Transportation Business Unit and the Public Works Department under the direction of the Supervisor, Operations - Transportation.
How you contribute to our organization:
- Prepares reports, memos, and correspondence. Creates and maintains databases and spreadsheets for record keeping and reports. Files reports, processes mail, schedules appointments, and receives and/or codes invoices for payment.
- Files, labels, and maintains files in accordance with the Records Management Program - Updates department files, i.e. projects, correspondence by printing and filing various documents.
- Creates and follows up on service requests utilizing the Computerized Maintenance Management System (CMMS).
- Receives and processes Requests for Service utilizing the Computerized Maintenance Management System (CMMS). Maintains records and produces monthly reports from the CMMS database.
- Assists Staff with the administration of various programs (e.g. Road Occupancy Permits, Entrance Permits, Curb Cuts, Garbage Tags, Community Transportation Rebate, etcetera).
- Makes changes to On Call lists as directed and/or coordinated and updates Staff. Provides correspondence to Answering Service and copies to appropriate Staff.
- Provides road closure notifications to appropriate parties including Emergency Services, Council, School Boards, and Staff in keeping with established practices.
- Responds to in person inquiries providing information and applications for permits related to permits and applications administered by the department.
- Acts as back up to other Administrative Staff in the department in their absence or in the event of a large workload.
What you bring to the team:
- Requires successful completion of Community College level certificate in Business Administration or related field.
- Must have a valid “G” level driver’s licence or equivalent in good standing.
- Requires 2-3 years’ experience within a related clerical role.
- Experience in a Public Works Office or shop would be an asset.
- Experience with computerized maintenance management systems would be an asset.
- Must have working knowledge of Microsoft Office programs such as Word, Excel, Outlook, and PowerPoint as well as Adobe Acrobat.
- Excellent interpersonal skills required to deal with the public and other departments.
Salary: $27.75 - $33.49 per hour, plus 4% vacation pay and optional enrolment in OMERS pension plan
Hours: Monday through Friday, 35 hours per week
Location: Depot 2, 5917 7th Line Beeton
Start Date: As soon as possible
To apply, please submit a cover letter, resume and copies of the required credentials (diploma, training, etc) by July 4, 2024
We thank you for your interest; however, only those selected for an interview will be contacted.
Information collected will be used solely for the purpose of candidate selection, in accordance with the Municipal Freedom of Information & Protection of Privacy Act.
The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.
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