Research Coordinator II Knowledge Translation KNWL Synthes

The Knowledge Translation Program is currently looking for a Research Coordinator II to join the dynamic and growing team in a full time position. This Research Coordinator will work within the fast growing Knowledge Synthesis Team within the KT Program. The KS Team performs systematic reviews, as well as other types of reviews (e.g., rapid reviews, scoping reviews, network meta-analysis), on a variety of topics such as drug safety and effectiveness, complex interventions, models of care, burden of illness, precision and accuracy of diagnostic tests, and medical education amongst others. This position will have the primary responsibility of leading and supporting the development of different types of knowledge synthesis, managing both the methodological and administrative aspects of studies they oversee.

The Level II Research Coordinator position builds upon Level I duties, and includes increasing complexity and variety of administrative tasks e.g. more involvement with project management and liaising with a diverse range of decision-makers.

The Level II position requires demonstrable prior experience in a research or project management role. Applicants will need to have a high level of attention to detail, and be adaptable in a fast-paced work environment with multiple competing priorities. In return, this position will offer the successful applicant challenging and rewarding work within a supportive team. The position is also one that allows for growth and training including mentorship from leading scientists in the field of Knowledge Translation.

Don’t meet every single requirement? Studies have shown that people in underrepresented communities are less likely to apply to jobs when they don’t meet every single qualification. We are dedicated to building an inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply.

Duties & Responsibilities

Research Duties (50% of work time)

• • Lead and support Knowledge Synthesis projects, including scoping reviews, rapid reviews and systematic reviews with meta-analyses.
  • Develop and register review protocol(s) on PROSPERO or Open Science Framework (OSF).
  • Complete title and abstract, and full-text screening.
  • Develop screening guidance and data extraction templates, and coordinate pilot meetings for study reviewers.
  • Complete reference scanning of included studies.
  • Complete risk of bias assessments (e.g., Cochrane RoB/ROB2, ROBINS-I, GRADE).
  • Prepare datasets for statistical analysis, statistical plans, and reports.
  • Draft reports of review findings to present to knowledge users and decision-making organizations.
  • Write manuscripts, prepare tables and figures, submit manuscripts to peer-reviewed journals and make revisions, as appropriate.
  • Liaise with multiple internal and external decision-makers at local, national and international levels, navigate knowledge user relationships and respond proactively to anticipated challenges.
  • Design all source documents (templates, tracking files, forms, guidance documents) for the collection and management of information/data.
  • Create training materials, manuals, e-learning content as needed.
  • Create communication plans for internal and external
    knowledge users and decision-making organizations
    .
  • Organize, facilitate, and run meetings with internal teams, and external knowledge users.
  • Plan publications, as well as scientific and knowledge mobilization events.
  
  Administrative Duties (35%)
  • Lead day-to-day project management of timelines, resources, deliverables, and study tasks.
  • Contribute to the interpretation and implementation of project goals, protocols, and plans (including risk management).
  • Manage relationship and communication with all knowledge users and decision-makers (e.g., respond to queries and send weekly project updates).
  • Develop and maintain standard operating procedures.
  • Coordinate submission of research contracts, including contracts with external vendors - service provider agreements, data transfer agreements.
  • Collaborate with team members to write and edit presentations, reports, proposals and publications.
  • Organize, facilitate and run meetings with internal teams and external knowledge users.
  • Prepare REB submissions and ongoing amendments/continuing review.
  • Create tracking files, forms and guidance documents.
  • Proactively develop processes, tools and resources to support team members and projects.
  • Develop and review content in proposals, grant applications, and protocols.
  • Lead presentation of research-related information: reports, proposals, publications, manuscripts, abstracts, newsletters, posters, etc.
  • Create evidence based solutions, or high-level, strategic plans, as necessary.
  • Develop processes, tools (workflow, Gantt charts), and resources to support team members and projects.
  • Maintain awareness of news, events, and current high-profile research activities.

  Day to Day Project and Staff Guidance (15% of work time)

• Train, mentor, and delegates tasks (including overseeing quality control of submitted assignments) to Research Assistants, volunteers, students, casual staff, internal/external collaborators, and those in the Research Coordinator level I role.
• Assist with hiring and onboarding new staff and support team members through capacity building and provide coaching to team members.
• Support team growth and encourage collaboration and team-focused approaches.
• Review colleagues’ writing, making sure they are clear to lay audiences.
• Manage financials for dispersal of honorariums, through cash, e-transfers, gift card purchases, etc.
• Prepare reports for funding agencies, and other internal or external knowledge users and decision-makers.

• Develop and maintain records of project activities.
  
• Ensure appropriate regulations are adhered to in the conduct of research.
  
• Maintain data documentation, physical and logical storage of records, in accordance with hospital policies and relevant privacy regulations.

• 
  Qualifications

• Undergraduate Degree and 3 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
• MSc and/or PhD in a health-related discipline is an asset.
• Strong epidemiological training and an understanding of epidemiological concepts is an asset.
• Intermediate knowledge of knowledge synthesis methods including scoping reviews, rapid reviews, and systematic reviews is required.
• Familiarity with quality appraisal and risk of bias tools (Cochrane RoB and Robins-I) is required.
• Familiarity with Grading of Recommendations, Assessment, Development, and Evaluations (GRADE) is an asset.
• Basic understanding of research ethics policies and procedures.
• Excellent communication (verbal/written) skills are necessary.
• Able to work independently and as part of a team.
• Ability to delegate tasks with clear instructions.
• Superior organizational skills to manage multiple projects in a timely manner and flexibility to adapt to changing workload.
• Excellent attention to detail and proven ability to learn new skills.
• Ability to problem-solve and make data-drive decisions, escalating to leadership team where appropriate.
• An understanding of equity, diversity, and inclusion (EDI) principles in research; including an awareness of own social position and structural inequities when working with colleagues, members of the public and/or marginalized populations.
• Experience of working with patient partners and individuals with lived experience within research is an asset.

• Strong familiarity with medical/healthcare terminology.
• Project coordination experience is necessary.
• Experience working with a diversity of knowledge users and decision-makers is an asset.
• Strong computer skills and the ability to work with Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with video conferencing software (Zoom, Microsoft Teams, etc.).
• Experience with reference manager software (e.g., EndNote, Mendeley, etc.) is preferred.
• Excellent organizational, planning and time management skills, with the ability to manage multiple, often competing priorities, and flexibility to adapt to changing workload.
• Strong analytical and quantitative skills.
• Ability to assimilate new information, and concepts quickly.
• Ability to work in a diverse and fast-paced team environment.

As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto's COVID-19 Vaccination Policy. Please Note: If you do not have a Canada/Ontario approved QR Code, please get one, as QR codes from other countries will not be accepted and can delay your start date.

Please Note: Registering and making an account with Unity Health does not mean you have submitted and application for the position you would like to apply for. Please ensure you register and make an account with Unity Health AND apply to the position. Both need to be completed to consider your application.

If you are an internal employee, please apply through the Intranet for your application to be considered.

Thank you for applying.