Demo
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is:
Start date: Candidate must be able to begin working within a reasonable period of time (three weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Basic Function of the Position:
The incumbent serves as the executive assistant to the Consul General, handling all administrative matters of the Consulate Executive Office while liaising with all sections of the Consulate and relevant sections and agencies at the Embassy in Ottawa. The incumbent maintains the Consul General’s calendar, handles Executive Office correspondence, and is responsible for maintaining updated contact information. Incumbent advises on protocol matters, and supports representational events, VIP visits, and gift registration. Incumbent supports all aspects of official travel for the Executive Office and other sections as needed.
EXPERIENCE:
Minimum of three years’ work experience in an office management or executive assistant position with a high level of customer service. Prior experience should include regular use of Microsoft Office products.
JOB KNOWLEDGE:
Good working knowledge of general office procedures, customer service, and protocol matters. General knowledge of Canada, specifically Alberta, Saskatchewan, and Northwest Territories. Up-to-date knowledge of personal computer applications, word-processing, spreadsheets, database, Internet searching.
At least two years of post-secondary studies are required.
LANGUAGE: English - Fluent in speaking/reading/writing. This may be tested.
SKILLS AND ABILITIES:
Strong interpersonal and customer service skills and attention to detail. Excellent written and oral communication. Must have excellent time management skills and be able to multi-task. Proficiency with Microsoft Office suite and various video conferencing systems. Will be required to learn State Department-specific administrative and management software. Must use independent judgment in planning and executing job requirements. Must exercise good judgment, tact, diplomacy, and customer service in all interactions. Must demonstrate social perceptiveness and respect for all. Ability to detect cultural clues and subtleties of cross-cultural communication when dealing with a wide variety of government, academic, social, diplomatic, and business contexts.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that includes health, separation, and other benefits. The US Missions offers competitive salary, robust benefits, professional development, and celebration of American and Canadian holidays
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
All candidates must be able to obtain and hold a Security Background Check - Public Trust clearance.
Candidates who do not upload the required supporting documents by the closing date of this position will not be considered.
To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site.
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Canada.