Academic Advisor

Job Title

Academic Advisor

Reference Number

P-24-25-3435

Job Category (Job Alert)

Education and Pedagogy

Department

Academic Sector

Services

Academic Systems - Registrar's

Immediate Supervisor's Name

Karina Leonard

Position Status

Regular Full-time

Length Of The Contract

Permanent

Work Location :

Vanier College

Work Schedule

T.B.D. - 35 hrs/week

External Posting Start Date

2024-09-27

External Posting End Date And Time

2024-10-03 17:00

Salary Scale

$53,054 - $90,950

Expected Start Date

2024-10-21

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

Our institution is committed to ensuring representation in its community; consequently, Vanier College welcomes applications from members of visible minorities, ethnic minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The institution maintains its commitment to excellence in Education and recognizes that increasing the diversity of its staff supports this objective.

We offer a remarkable range of job opportunities so we invite you to navigate our job postings and apply so that you too can become a proud member of the Vanier College Community.

Description

Reporting to Coordinator of Academics - Continuing Education, the Academic Advisor for Continuing Education ensures the academic progression and graduation of both local and international ACS students as well as RAC candidates. The academic advisor tracks student progression across cohorts and programs, and implements strategies, procedures and tools to ensure student success related to program, language and other requirements. The academic advisor also provides academic development and progression advice, assistance and information to current students in the form of workshops or direct consultation, in certain cases. The Academic Advisor is knowledgeable about the appropriate Ministry of Education policies, regulations and protocols as well as internal College Policies and regulations, the College Mission statement, and Strategic Management orientations.

Following And Tracking Students

More specifically, but not limited to, the Academic Advisor:

• Analyzes student(s) records and other reports of student academic progress per session in order to provide information on problematic attendance, language training requirements;
• Takes the lead, and works with Pedagogical Counsellors on the adaptation and the development the early alert system for Continuing Education students;
• Informs students on the consequences of course deletes, withdrawals and other actions pertaining to courses;
• Receives program withdrawal requests, informs students on the consequences of withdrawals and other actions pertaining to course selection;
• Alerts administration and staff on students at risk of failing and mitigates problems related to course failures;
• Meets with students who are failing courses in AEC/ACS to see if they can continue their studies;
• Analyses students’ academic profiles for graduation;
• Analyses RAC validation interviews and substitutions;
• Inform students about program objectives and graduation requirements;
• Meet and follow up with students on IN requests and refer them to appropriate support services.
  
  

Academic Development And Success

• Takes the lead on the implementation of an attendance and academic performance tracking system to provide early alerts to teachers, staff and administration on students at risk;
• Develops and delivers pertinent instruction and orientation activities (presentations, publications, events, web and electronic activities) leading to students’ academic development;
• Monitor the implementation and effectiveness of certain mechanisms related to the Institutional Policy on the Evaluation of Student Achievement policy (IPESA);
• Report to Pedagogical Counsellors and Management any observed issues and make recommendations that may improve the quality of programs (as per Program Management Policy - PMP).
  
  

Admission And Recruitment

• Analyses students’ academic records and dossiers for admission or program transfer, including status and French proficiency;
• Analyzes student(s) files for RAC processes including course substitutions (SU remark);
• Advises and informs students on their academic strategy, choice of programs and courses, French graduation requirements;
• Explains registration and admission processes, advises on registration and scheduling strategies and assists in the registration process;
• Monitor the implementation and effectiveness of certain mechanisms related to the Institutional Policy on the Evaluation of Student Achievement policy (IPESA);
• Reviews, categorizes and evaluates applications to the College in accordance with College and Ministry Admissions Criteria and makes decision-recommendations to the Registrar;
• Alerts students of possible outcomes of their academic profile and suggests ways of rectifying adverse situations;
• Analyzes students’ academic profiles for graduation by confirming all criteria are respected;
• Develops, organizes, participates and/or leads activities fostering the students’ academic development and success;
• Provides training for faculty and staff in related subjects, as required;
• Prepares presentations, as required;
• Assists Admissions Officers/Communications Office with admissions advising and participates in recruitment activities.
  
  

Other related tasks which fall within the scope of the classification of this position may be assigned.

Schedule: 100% workload (35 hours per week), schedule to be determined.

Classification: Aide pédagogique (Academic Advisor)

Qualifications

Requirements :

• Bachelor’s degree in an appropriate field of specialization, particularly Education, Guidance Counselling, Academic and Vocational Information or Psychology.
  
  

Conditions Related To The Specific Position

• Knowledge of the secondary and post-secondary educational systems, especially in Quebec;
• Excellent English oral and written skills (to be tested);
• Strong French oral and written skills (to be tested);
• Excellent interviewing skills, public speaking ability, presentation of instructional material (to be tested);
• Intermediate knowledge of Microsoft Word and Excel (to be tested);
• Ability to work as a team member with faculty, staff and students;
• Interest and experience in working with a diverse student population.
  
  

Required Tests

Comments :

If your work experience has changed since your last visit, please be sure to attach a new resume.

Note that a cover letter is mandatory, please be sure to attach yours.

If you are applying on a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to go update your file by attaching your CV in order for your application to be considered.

We thank all those who apply, however only those selected for an interview will be contacted.