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office administrative assistant

POSTED ON 4/7/2025 AVAILABLE BEFORE 6/6/2025
Vanmates Vancouver, BC Full Time
  • Durée de l'emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 30 to 40 hours per week
  • Education:
  • Expérience:

  • Education

  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

  • Work setting

  • Various locations

  • Tasks

  • Coordinate the flow of information within the team
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Train staff
  • Establish and implement policies and procedures
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Advise senior management
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Consult with clients after sale to provide ongoing support
  • Conduct performance reviews
  • Supervise office and volunteer staff

  • Computer and technology knowledge

  • MS Office
  • Google Drive
  • Electronic mail

  • Technical terminology

  • Business

  • Transportation/travel information

  • Willing to travel

  • Work conditions and physical capabilities

  • Ability to work independently
  • Work under pressure
  • Attention to detail
  • Work with minimal supervision

  • Personal suitability

  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Dependability
  • Due diligence

  • Screening questions

  • Are you available for the advertised start date?
  • Are you currently a student?
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?

  • Experience

  • 2 years to less than 3 years

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