Executive HR Administration Specialist

VHA Home HealthCare (VHA) is one of the largest not-for-profit home care providers in Ontario. Our team is made up of close to 3,000 caring and committed professionals who love what they do. Our providers tell us: “Home care is where I can truly make a difference. There is such a sense of accomplishment from helping people live independently at home.” Our teams work together to provide high quality, client-centred care to those who need it most in their homes, schools, retirement homes and other community settings. Many of our team members manage their own schedules in the community and they say, “The freedom and flexibility can’t be beat.” Providers form meaningful bonds with the clients and families they serve over time and are supported by a diverse regional team and beneficial home office programs. Team members tell us “I love the inclusive culture. I feel welcome and at home.” View more comments from VHA clients and their family members.

We are currently seeking an:

Executive HR Administration Specialist

Permanent Full-time (hybrid remote work – 2 days in office)

What will be the role?

The Executive HR Administration Specialist (EA) provides project and administrative support to the Vice President, Human Resources & Organizational Development and general HR support as required. The EA works within a continuous quality improvement framework which reflects VHA Home HealthCare’s vision, mission and core beliefs that contribute to providing spectacular care to the clients and families we serve. The EA promotes and maintains good internal relations with VHA staff, service providers, volunteers, and students, as well as external relations with clients, partners and vendors. In this role, you will be responsible for supporting operational effectiveness through ensuring sustainable administrative processes, which will include, but not limited to, organizing schedules, coordinating completion of key departmental activities and document management and liaison on behalf of the VP with external partners and stakeholders. You will prepare, coordinate, and support key meetings, events, action tracking and following up with relevant parties where necessary. The incumbent maintains calendars, maintains files and department expense reports, prepares and compiles correspondence, agendas, briefs, reports and analysis where required. You will also provide administrative support to a range of HR programs and VHA’s educational activities including both in-person, virtual, e-learning and WorkSmart. You will use discretion when dealing with confidential information.

What makes VHA’s compensation unique?

• Benefits package
• Compensation for education and professional development
• VHA is a leading learning organization so we can provide you with comprehensive orientation and training at the start and throughout your career
• Mentorship and peer support
• Career development opportunities
• Employee and family assistance program
• Wellness resources
• Perks & discounts
• Staff & service provider events

Required Qualifications:

• Three-year diploma or degree from a recognized post-secondary institution in Human Resources Management and/or Business or equivalent. Preference for a degree.
• Solid understanding of Human Resources, ideally with 3-5 years of relevant experience.
• Ability to learn quickly and deal with competing activities/tasks with changing priorities in a fast-paced environment.
• Excellent time management and organization skills and demonstrated ability to work both independently and as a team member.
• Strong interpersonal skills, diplomacy, collaborative attitude, and sound judgment.
• Demonstrated commitment to providing great customer service staff/service providers and external stakeholders.
• Strong verbal and written communication skills.
• Experience in creating compelling presentations and data visualizations.
• High level of integrity, confidentiality, and accountability.
• Excellent keyboarding skills (minimum of 80 wpm with 2% error).
• High level of proficiency in Microsoft Office programs, Word, Excel, PowerPoint, Outlook.
• Ability to work in a fast-paced environment with multiple and competing priorities.
• Good analytical skills and ability to deal with inquiries within the scope of this position.
• Demonstrate efforts to continuously develop and upgrade skills.

Satisfactory completion of technical skills testing will be required.

Accommodation and VHA’s commitment to DEI

At VHA Home HealthCare (VHA), we passionately strive to uphold our commitments to being an Equal Opportunity Employer. We champion inclusion and diversity in all parts of our organization and are strong believers that a diverse workforce is key to the ongoing and future success of VHA. We aim to review all applicants with fair and unbiased recruitment practices where opportunities are presented based on merits, skills, and experience. VHA is committed to providing reasonable accommodation and our services are accessible and sensitive to the needs of diverse groups. If you require any accommodation, please let us know in advance as we are happy to comply.

VHA is accredited with Exemplary Standing by Accreditation Canada; an RNAO Best Practice Spotlight Organization designate; and a founding member agency of United Way Greater Toronto.

Thank you to everyone who applies. We will review applications as they are received. We’ll only be contacting those selected for further discussion.

In every role and at every level, we lead with purpose, build bonds that matter, and we’re passionate about providing spectacular care.