Administrative Agent (Recruitment, Supply Staff and Systems) - Canada Summer Jobs

Be the Spark! Join our passionate team and help us to achieve great things in our community!

YMCA Child & Family Development has provided quality child care in the GTA for over 50 years, and is the largest not-for-profit provider of Licensed Child Care in Canada. With more than 294 locations, we offer a variety of programs for children 0-12 years of age: Early Learning and Care (Infant, Toddler, Preschool, and Nursery); Before and After School Care (Kindergarten and School Age); and Family Support programs.

The contribution of our staff in the delivery of child-centred programs is at the core of our success as a leader in early childhood education. We are committed to providing staff with the opportunity to further develop the knowledge and skills that will assist them in enhancing the experience of children and families, through our YMCA Playing to Learn and YMCA A Place to Connect curricula.

The YMCA Playing to Learn curriculum for 0-6 year olds, endorsed by the Elementary Teachers' Federation of Ontario, helps children develop and grow by using play as a way to learn. This method gives our early childhood educators insight into how kids learn, which we use to build a dynamic in-class environment to meet the specific needs of the child and ensure the child's interests help shape their learning experience.

The YMCA A Place to Connect curriculum for 6-12 year olds in YMCA Before and After School programs provides staff with the knowledge and skills to act as a mentor towards the children and help them develop life skills. This curriculum also helps shape YMCA Day Camps, Summer Club, and Overnight Camps.

The Markham Centurian YMCA provides a centralized communication and registration approach for all child and family development programs across the GTA.

The Canada Summer Jobs Administrative Representative plays a vital role in supporting Child & Family Development recruitment processes and provides administrative assistance as required. The primary duties of the position includes completing data entry activities using our applicant tracking system, completing reference checks, and communicating with applicants regarding scheduling interviews.

In this role, you will:

• Completes reference verifications
• Supports applicant tracking, completes data entry, amends and updates applicant information and ensures accuracy
• Assists with interview confirmations via phone, email and text message
• Utilizes computer systems (Excel, SmartSheet, Shiftmatch and mYwork) to run reports and manipulate data
• Completes clerical procedures as required including, scanning applicant files, maintaining files, mailing and faxing.
• Maintains a high level of professionalism when working with sensitive information ensuring confidentiality at all times
• Perform other duties as assigned.

You bring:

• Completion of high school diploma or equivalent experience
• Experience/knowledge of all programs within YMCA Child and Family Development
• Must be 18 and 30 years of age at the start of the employment in order to meet Canada Summer Jobs funding requirement
• It is a funding requirement of this position that candidates must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
• Must have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada for the duration of employment in accordance with relevant provincial or territorial legislation and regulations
• Attentive to and accurate with details, able to manage conflict and dissatisfaction with intent to find resolution
• Ability to multi-task, identify issues and problem solve in a fast paced environment
• Experience working independently with minimum supervision and as part of a team
• Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members, staff and volunteers
• Excellent written communication skills
• Commitment to working in a socially inclusive environment responding with sensitivity and personal awareness to the diverse needs of members including visible and non-visible dimensions of diversity

• Commitment to diversity, equity, inclusion and building a sense of belonging

• Proficient with Microsoft Word and Excel

What you need to succeed:

• Commitment to the YMCA’s Mission, Vision and Values
• Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
• YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

Why work for the YMCA?

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here. Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020–2025 strategic plan, Ignite the Light, which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities and members of 2SLGBTQIA communities.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest, however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.