Bid Manager

Management Level

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.

EQ’s vision is to be the leading global share registrar, offering complementary services to its client base and

our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

Role Summary

The Bid Manager is responsible for the end-to-end management of bids in line with the EQ Governance Process and acting as the right hand to the sales lead. The Bid Manager will act as the right hand to the sales lead assembling and managing a virtual Bid Team including Subject Matter Experts (SMEs) who are responsible for contributing to the bid solution and bid documentation throughout the end-to-end bid process.  A key deliverable will be a compelling high-quality bid.

Core Duties/Responsibilities

• Manage the end-to-end bid process ensuring that it is adhered to including qualification, kick-off meetings, solutioning, theming, and independent reviews including red team reviews and sign-off.
• Establish and communicate detailed bid plans and bid trackers as applicable.
• Manage virtual bid teams and inputs from SMEs to required deadlines and key stakeholders, typically engaging with sales, solution/product teams, finance, commercial, legal and project management/delivery.
• Work with the Sales lead to develop a clear win strategy for each bid and ensure win themes are clear and compelling.
• Oversee all bid workstreams progress, chasing as necessary to ensure bid deadlines are met.
• Support the preparation and review of the commercial aspects of the bid.
• Track risks throughout the bid process.
• Contribute to the written proposal - both in terms of content and presentation ensuring responses follow standard formatting and quality standards as defined in the Bid Writing and Branding Guidelines.
• Ensure timescales are achieved at each step of the bid process, including all internal governance, while taking the initiative in setting realistic deadlines.
• Ensure on-time submission of compliant and commercially sound bids.
• Co-ordinate, prepare, review and support rehearsals for client presentations required as part of the bid submission.
• Be front facing to the client as required to support the sales lead.
• Drive continuous improvement, through post-bid reviews, both internally and with customers. Ensuring that lessons learnt and feedback is recorded and used for future bids.
• Assimilate information extracted from SMEs and re-write it into a defined style, ensuing that it is clearly articulated and easy to integrate into proposals.
• Provide training as necessary to SMEs regarding writing best practice, using MS Teams, etc.
• Build and maintain relationships with key stakeholders within the business divisions including undertaking monthly bid pipeline calls.
• Ensure all bids/pitches undertake the correct level of governance and sign-off for commercials through to deal completion
• Undertake ad hoc bid tasks as required by UKSS

Skills, Capabilities and Attributes

• Strong written English language skills.
• Excellent planning and project management skills.
• Excellent verbal communication.
• Strong inter-personal and influencing skills.
• Ability to develop effective working relationships and manage key stakeholders.
• Solutions and results orientated, - positive thinker, decisive and assertive.
• Solid understanding of sales and bid process.
• Sound commercial understanding.
• Good risk management skills.
• Has experience in leading cross-functional bid teams with demonstrable experience in extracting the right information from the bid team members and ensuring that this is translated into effective written messages
• Must be confident and adept at challenging, questioning and influencing members of the bid team at all levels of seniority.
• The ability to find a win-win and think creatively.
• Excellent attention to detail.
• Ability to work under pressure.
• Strong academic background and/or extensive bid experience. APMP (Foundation or Practitioner level desirable).

What We Offer

Save For Your Future - Equiniti Pension Plan; Equiniti matches your pension contributions up to 10%

All Employee Long Term Incentive Plan (LTIP) – Gives all EQ Colleagues the opportunity to benefit if the current owners successfully sell the company for a profit.

Health and Wellbeing – Employee Assistance Programme: counselling, legal & wellbeing support for colleagues and their households. Life assurance cover at 4x salary

Employee discounts – Discounts and cashback at your favourite high street stores

Flexible Benefits – The ability to purchase a wide variety of benefits through our flex plan; gadgets, travel insurance, will writing, holiday trading and more.

Time Off – Typically 28 days holiday bank holidays. 2 volunteer days

Winning together – Equiniti ICON award vouchers; recognising the individuals going above and beyond

Learning & Development – Investment in LinkedIn Learning for all colleagues. 

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Please note any offer of employment is subject to satisfactory pre-employment screening checks. These consist of 5 year activity & GAP verification, DBS or Access NI, Credit, Sanctions & CIFAS checks.