Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The Department of Radiology is currently seeking a full time Sr. Administrative Assistant to work in Miami. The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office. CORE JOB FUNCTIONS Supports department and/or department leadership with daily clerical tasks. Plans meetings and takes detailed minutes, as needed. Answers phone calls, provides information to callers or connects callers to appropriate staff. Schedules appointments and updates calendars. Makes travel arrangements and reservations for department leadership and staff, as needed. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. Greets and provides general support to visitors. Develops and maintains department filing system. Adheres to University and unit-level policies and procedures and safeguards University assets. Department Specific Functions Prepares financial forms (IDRs, Expense Reports, POs, work orders, check requisitions, etc. for department). Assists in managing the calendars for Chair, Associate chair, SAO and VC, Clinical Operations. Collaborate with Manager, Programs (Faculty Development) in preparing documents for faculty development. Assists with faculty tenure, promotion and reappointment process. Update Organizational Charts for the department. Responsible for initiating and following up on the faculty credentialing process to ensure faculty are ready to start as outlined in their offer letter. Manages multiple Outlook calendars for the faculty in leadership positions. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, and other presentation materials. HR liaison, manage confidential employee matters, assist in completing required documentation for opening of positions. Process hiring and termination documents as needed in WD and in conjunction with HR managers. Plans meetings and takes detailed minutes, as needed. Assist in planning faculty leadership retreats (develop agenda’s and facilitate materials). Initiate faculty initial provider requests. Submit Bill area request for new providers in a timely manner to ensure proper and timely billing. Makes travel arrangements and reservations for faculty as needed. Composes and distributes correspondence, such as informative materials for faculty and staff. Adheres to University and unit-level policies and procedures and safeguards University assets. Supports department and/or department leadership with daily clerical tasks and or special projects. Responsible for processing reimbursements and reconciling of charges when needed. Serve as back up to the department Executive Assistant when needed. Manage onboarding process alongside VC, Faculty development, update orientation material as needed. Coordinate the departmental Required Coding & Documentation Meeting. Work with VC, Clinical Operations on projects as needed. Assist with any other tasks as determined necessary. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Education: Bachelor’s Degree. A combination of education and experience will be considered. Experience: Minimum 5 year of relevant experience Knowledge, Skills and Attitudes: High level knowledge of office procedures and operations Ability to accurately prepare and maintain records, files, reports and correspondence Ability to communicate effectively in both oral and written form Ability to maintain effective interpersonal relationships Ability to process and manage confidential information with discretion Skill in completing assignments accurately and with attention to detail Experienced in computer software (i.e. Microsoft Office) The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: c104 The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. Transforming lives With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.