Office Manager for School

Office Manager for School

Job Announcement

Reports To:  Director of Education                           

Position Status:  Non-Exempt, Regular

Schedule:  Mondays-Fridays.  8:00 a.m. to 4:30 p.m.

Work Arrangement:  On Site

AchieveKids is a dynamic, non-profit special education organization with a rich 60 year history of providing non-public schooling in San Jose and Palo Alto, California.  Our students possess a range of abilities, and we focus on skill development to help our students transition to progressively more independent learning environments. We strive to create joy in learning and to enhance success beyond our doors. AchieveKids is an exciting place to work, and we have a lot to offer the right candidate.

AchieveKids is committed to supporting high quality, inclusive practices in our schools and programs. The diversity of our workforce and Board of Directors is essential and we are committed to diversity, equity, inclusion, and belonging throughout our company to ensure a wide range of experiences, perspectives, and skills to drive innovation and creativity, enhance decision-making, and provide better solutions.

DESCRIPTION

You will help foster an inclusive and welcoming environment for our visitors and the AchieveKids team. You will directly supervises office services, including mail pick up and distribution, maintenance of electronic and paper records, upkeep of databases and overseeing reception and communications. You will assume responsibility for special projects assigned by management and provides a variety of skilled administrative and clerical tasks for senior management.  Responsibilities involve exposure to sensitive and confidential information, and require diplomacy, discretion, and judgment.

RESPONSIBILITIES

• Coordinate front office activities, including handling phone system, meeting visitors, enforcing visitor check-in policies and procedures.
  
• Facilitate communication between students, parents, vendors, school districts, and other community partners.
• Coordinate IEP scheduling and notifications.
• Maintain school calendar.
• Assist in maintenance of required paperwork for State and County requirements. 
• Order and maintain office supplies and equipment.
  
• Distribute internal and external mail including delivery of orders and packages.
  
• Process check deposits for organization utilizing a desktop deposit system, and maintain petty cash system.
  
• Maintain communication with providers of security, fire alarm services, emergency responders, etc.
  Maintain various databases on an ongoing basis.
  
  

QUALIFICATIONS

• An Associate’s degree or a combination of education and experience that demonstrates the ability to perform the essential functions of the position.
• Office management experience demonstrating the ability to handle a multi-line telephone system, use various types of office equipment; and work autonomously as well as in a team setting.
• Intermediate level of skill in MS Office, particularly Outlook, Word and Excel.
• Excellent verbal and written skills.
• Attention to detail and excellent organizational skills.
•  Strong public relations and interpersonal skills.
• Ability to learn quickly.
• Ability to handle multiple priorities and tasks deadlines in a casual but fast-paced, dynamic environment.
• Bilingual (English and Spanish) is a plus.

• Valid California Driver's License and Clean California DMV record required
• TB Clearance
• DOJ Background check clearance
  

PAY RANGE

• The pay range for this position is $21.22 - $30.64 per hour. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, internal equity, and the Collective Bargaining Agreement.
• This range represents base salary only and one aspect of the total rewards package. Specifics about the rewards package for this position may be discussed during the hiring process.

BENEFITS

• Generous Total Rewards Package!
• 4 vacation pay, plus additional time off accrual
  
• Paid holidays, vacation, and sick time
  
• Comprehensive medical, dental, vision, life, and disability insurance plan options
• Retirement plan with generous company match
• Tuition and professional development assistance
• Health care and dependent care flexible spending accounts
• Pet insurance, travel insurance, financial assistance, and other local vendor perks
• A fun, positive, and strength-based learning environment!

Apply online at https://www.achievekids.org/career-opportunities