Board and Fundraising Administrative Assistant

Seeking a skilled and detail-oriented professional to manage the Central Administration office, support the President/CEO, and assist the Board of Directors. This role emphasizes board management, administrative excellence, and fundraising coordination.

Key Responsibilities:

Board of Directors Support:

• Facilitate board meeting logistics, ensuring quorum and maximum attendance through proactive communication.
• Maintain accurate records of board members, committees, attendance, and official documents, including by-laws and meeting minutes.
• Support the President/CEO in preparing agendas, reports, and correspondence related to board activities.
• Assist with recruiting and onboarding new board members, ensuring compliance with by-laws and term requirements.

Fundraising and Donor Relations:

• Coordinate fundraising campaigns and events, such as annual galas and donor engagement activities.
• Manage donor interactions, process financial contributions, and maintain donor records using Blackbaud’s Raiser’s Edge or similar CRM tools.
• Prepare customized donor communications and provide regular activity reports to leadership and board committees.
• Collaborate on fundraising strategies and marketing materials to support development goals.

Administrative Management:

• Provide administrative support to the President/CEO and leadership team, including scheduling, correspondence, and record management.
• Coordinate internal meetings, events, and external communications, ensuring seamless operations.
• Prepare reports, budgets, and documents for internal and external stakeholders.
• Oversee office operations, including procurement of supplies and equipment.

Preferred Skills and Qualifications:

• Board experience is essential, with a proven ability to support governance and compliance.
• Strong background in fundraising and donor relations is highly desirable.
• Proficiency in Microsoft Office and familiarity with fundraising software (e.g., Blackbaud’s Raiser’s Edge).
• Exceptional organizational, communication, and record-keeping skills.
• Ability to handle sensitive information with discretion and integrity.
• Bilingual ability is a plus.

Education and Experience:

• Associate’s degree or equivalent training and experience in office administration.
• Minimum of three years in a similar role, with experience in board support and fundraising activities.
• Must possess or be willing to obtain a Notary Public certification and a valid driver’s license.

This role is ideal for a mission-driven professional with a strong commitment to supporting organizational leadership and advancing fundraising efforts.