Emergency Preparedness Coordinator

Job Title: Preparedness Coordinator

Department: Health Department

Reports To: Clinic Director/Public Health Nurse

FLSA Status: Nonexempt

Principal Function: The Preparedness Coordinator is responsible for completing and/or coordinating all duties related to emergency preparedness for the Adams County Health Department.

Essential Duties and Responsibilities: Duties include, but are not limited to:

1. Completes all deliverables for the Public Health Preparedness Grant - Attachment A.

2. Conducts and/or participates in all required drills and exercises. Coordinates medication distribution and/or any other assistance related to the Health Department in the case of a County-wide emergency.

3. Develops and updates preparedness plans, as needed.

4. Attends all meetings, workshops, and trainings related to the Health Department.

5. Coordinates with the Adams County Emergency Management Agency (EMA) to ensure that all plans are compatible with the County’s comprehensive plans.

6. Completes administrative duties to include: attending meetings, reviewing reports, completing various reports, answering inquiries, etc., as needed.

7. Maintains an effective communication process with the Clinic Director/Public Health Nurse.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the organization. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

County-related Competencies: To perform this job successfully, all employees working in the County should demonstrate the following competencies:

• Attendance/Punctuality/Dependability - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time; Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Citizen Service - Manages difficult or emotional Citizen situations; Responds promptly to Citizen needs; Solicits Citizen feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Professionalism/Teamwork/Interpersonal Skills -Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Balances team and individual responsibilities; Exhibits objectivity and openness to others' views and tries new things; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Focuses on solving conflict, not blaming; Maintains confidentiality.
• Oral and Written Communication – Speaks clearly and persuasively in positive or negative situations; Listens to others without interrupting; Keeps emotions under control; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Job-related Competencies – To perform this job successfully, employees in this job should demonstrate the following competencies:

· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

· Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

· Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

· Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; supports and explains reasoning for decisions; Includes appropriate people in decision making process; Makes timely decisions.

Education and/or Experience: Associate's degree (A.A.) or equivalent from a two-year college or technical school; or one-year related experience and/or training; or equivalent combination of education and experience. National Incident Management System (NIMS) training through ICS 400 is required.

Other Skills and Abilities: The following skills and abilities are either required or desired.

· Computer software skills required include: Microsoft Outlook, Word, Excel, and PowerPoint.

· A working knowledge of emergency management principles, practices, methods and techniques related to preparing, implementing, and maintaining the Adams County emergency operations plan is required.

· A working knowledge of the mandatory Federal and Indiana state regulations regarding emergency management is required.

· A working knowledge of the National Incident Management System (NIMS) and the Indiana Grants Management System (IGMS) is required.

· The ability to provide leadership and direction, while fostering a spirit of cooperation among various Federal, Indiana state, and local agencies, personnel and the general public is required.

· The ability to use specialized equipment required in emergency situations is required.

· A general understanding of report writing, while paying close attention to detail is required.

· The ability to maintain confidentiality and deal with complex, highly sensitive information is required.

· The ability to work rapidly for long periods, manage and coordinate multiple workloads, work on several tasks at the same time, and complete assignments effectively amidst frequent distractions and interruptions, often under time pressure is required.

· The ability to work with other County offices internally and externally to resolve customer issues is required.

· The ability to attend meetings and conferences, as needed.

· The ability to operate a computer, printer, copy machine, scanner, fax machine, and other office equipment is desired.

· The ability to speak, read and write in English is required. Spanish is desired.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee is regularly required to sit; walk; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee is frequently required to lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), depth perception (three-dimensional vision, ability to judge distances and spatial relationships), and the ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

While performing the duties of this job, the employee frequently is exposed to working in outdoor weather conditions. The employee is occasionally exposed to wet or humid conditions (non-weather): working near moving mechanical parts; work in high, precarious places; fumes or airborne particles; toxic or caustic chemicals; extreme cold (non-weather), extreme heat (non-weather); risk of electrical shock; and vibration. The noise level in the work environment is usually moderate to loud.

The appropriate personal protective equipment (PPE) must be worn on the job at all times in accordance with the department’s standard operating procedures (SOPs).

While the Health Department is usually open from 8:00 a.m. to 4:00 p.m., Monday through Friday, this position will require work beyond these hours and on the weekends. It also may require the ability to drive a County vehicle. Thus, a valid driver’s license is required.

Job Types: Full-time, Part-time

Pay: $20.40 per hour

Expected hours: No more than 20 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Day shift

Ability to Commute:

• Decatur, IN 46733 (Preferred)

Work Location: In person

Salary : $20