Accounts Payable Administrative Assistant

AFL manufactures industry-leading fiber optic cable, connectivity and accessories and provides engineering and installation services for some of the largest telecom customers in the world. Our company was founded in 1984 with a single fiber optic cable and today, we manufacture thousands of products, generate an excess of $1.5B in revenue, and employ approximately 7,000 associates worldwide. At AFL, we recognize that our employees are our greatest asset. We hire and train each individual, investing in them to ensure success in their careers. With a commitment to professional development and growth, let us connect you to your next career opportunity.

What we offer:

• Flexible time off policy
• 401K Company match (up to 4%- dollar for dollar)
• Professional development, training, and tuition reimbursement programs
• Excellent Medical, Dental, Vision, and Life Insurance Policy Options
• Opportunities for career advancement with an industry leader!

The Accounts Payable Administrative Assistant will directly contribute to the operations of the accounts payable teams and be the administrative assistant for the Finance Division. 

Responsibilities

The responsibilities include, but are not limited to the following:

• Ensuring accurate vendor master data setups for new vendors and modifications for existing vendors by reviewing and approving the data submitted in the vendor portal.
• Verbally verify banking information for new vendors and changes for existing vendors.
• Assist with metric reporting.
• Assist with weekly reports for management to highlight contributing factors to the current DPO.
• Assist with reconciliation of vendor statements.
• Assist with collection of data requested during internal/external audits.
• Assist with projects and issue research by pulling data from the ERP systems.
• Assist the Finance Division by providing administrative support including:
  • Submitting Finance Division purchase requisitions in Oracle
  • Initiating setup and modifications for Finance Division vendors
  • Arranging for FedEx/UPS deliveries
  • Complete submissions for Apostilles
  • Arranging Finance group meetings and catering
  • General administrative support
• Adhere to and promote the environmental, health and safety policies of AFL.

Personal Qualities

• Self-driven to achieve stated objectives with limited supervision.
• Proactive, organized, detail-oriented and able to multitask effectively.
• Demonstrates initiative and the ability to make connections in work tasks, anticipating next steps and knows when to escalate issues for resolution.
• Ability to make quick decisions for timely resolution of issues.
• Some accounting knowledge and general understanding of how businesses operate.
• Strong customer focus, with an emphasis on both internal and external clients.
• Strong communication skills, both written and verbal.
• Strong teamwork and interpersonal skills.

Qualifications

• Associate's degree in Accounting, Finance or Business Management or equivalent course work, strongly preferred. Minimum Education, High School Diploma, or equivalent.
• 2 years of experience in Accounts Payable department
• 2 years of experience in an administrative support position, preferred
• Proficiency in MS Office, particularly Excel for data analysis and reporting
• Oracle and Great Plains experience, preferred

Working Conditions

• Office environment where you are required to sit for most of the day, occasional walking around the facility; vision ability to include close vision and ability to adjust focus