Office Assistant

Job Summary
AKS Engineering & Forestry (AKS) is excited to welcome a new part-time office assistant to our office in Keizer, Oregon. In this in-office role, you’ll play a vital part in supporting our project managers and project coordinators by managing electronic project documentation. At AKS, we thrive on collaboration—both within our team and with external partners and agencies. If you’re eager to be part of a respected and dynamic organization that supports diverse construction and development projects, this is your chance to join a talented team where your contributions make a real impact.

Ideal Candidate Qualifications

• Proficient with Microsoft Office Suite and office equipment to make photocopies, scan documents, etc.
• Excellent written and verbal communication skills.
• Excellent organizational skills with close attention to detail.
• Self-motivated and proactive individual.
• Must have a valid driver’s license.

Job Functions & Responsibilities
As an office assistant, you’ll work closely with project managers and project coordinators to ensure all project-related documents are accurately filed and maintained throughout each project’s lifecycle. Your key duties will include organizing and storing documents in our digital system, verifying that they meet company standards, and identifying any documentation gaps. You’ll also facilitate smooth communication among team members and external stakeholders, ensuring compliance and keeping projects on track. Your role will be essential in helping us deliver exceptional services across a range of exciting projects. Responsibilities may include:

• Organizing and maintaining project-related documents and communication records.
• Organizing and maintaining electronic filing systems.
• Tracking and managing deadlines for filing documents.
• Ensuring the accuracy of records and making updates with new information.
• Providing support in various word processing, project filing, and spreadsheet tasks, as needed.
• Taking direction, working quickly, and managing multiple priorities.
• Having a willing attitude and the ability to learn new processes and tasks.
• Being able to perform additional administrative tasks as needed, such as assisting with answering phones or miscellaneous deliveries and office errands.

Company Overview
AKS Engineering & Forestry is a locally owned multi-discipline engineering consulting firm focused on developing infrastructure for private and public clients throughout the Pacific Northwest. Remaining true to our values and diligently maintaining our focus on quality enables our staff to thrive and grow. With seven offices and over 28 years in business, AKS is a well-respected and trusted resource to a broad portfolio of clients, providing a unique and diverse combination of services.
- Civil Engineering                              - Land, Aerial, and Hydrographic Surveying
- Land Use Planning                          - Landscape Architecture
- Forestry/Forest Engineering             - Arboriculture
- Natural Resources                            - Water Resources
- Construction Support Services         - Geographic Information Systems (GIS)
 
Culture
AKS is recognized annually as one of the Top Workplaces in Oregon and Southwest Washington. With a reputation built on personal responsibility, straight answers, practical solutions, and client and employee service, AKS has become a highly sought-after place to work. We care deeply about building long-term relationships at all levels of our organization and look for opportunities to share meals together every week, go on team-building adventures, make team site visits, and host events that bring our people and clients together.

We are organized around multidisciplinary teams that follow projects from conception through construction. We function as one team, one company, one community, and empower our employees to deliver their best work to evolve, grow, and succeed.
 
Benefits
AKS proudly offers a comprehensive benefits package, including medical, dental, vision, immediately vested 401(k) matching, and additional benefits and special perks, including:

• Opportunities for personal and professional development, mentorship, advancement, and training.
• Collaborative team environment, fun atmosphere, and all staff and team events.
• Security working for an established, reputable, stable, and successful company.
• Weekly lunches with dining area set up to encourage staff to spend unstructured time together.
• Flexible work schedule, vacations, and time off.

Visit our website for more information on the work we do, and all that AKS offers.

AKS Engineering and Forestry does not work with third-party recruiters or agencies. Candidates should be warned that third-party recruiters may misrepresent themselves as working on behalf of AKS. Candidates should only communicate directly with AKS employees.
 
Third-party recruiters and agencies should not contact AKS Engineering and Forestry employees directly. Any resumes sent from third-party recruiters or agencies to an AKS employee or submitted through the AKS website are considered unsolicited and the property of AKS. AKS will not pay a placement fee unless the recruiter or agency has a signed contract with AKS before submitting a candidate for consideration.
 

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