What are the responsibilities and job description for the Payroll Director position at Alabama A&M University?
Description
Summary:
The position reports directly to the Vice President, Budget & Finance. This position works with key employees throughout Alabama Agricultural and Mechanical University assist in the development and implementation strategies and practices that deliver value and measure results creating an environment of exceptional customer service and continuous feedback and improvement in an efficient and effective manner.
The Payroll Director is responsible for oversight and administration of payroll processing activities including day to day operations of the Payroll Unit. This position will lead the Payroll Team in the development and implementation of procedures and work in collaboration with the Office of Human Resources. Position must have the ability to communicate effectively and efficiently both orally and in writing along with maintaining confidentiality in daily operations.
Examples of Duties
50%
- Responsible for administration of payroll for all employee types for the respective pay cycle.
- Ensure oversight to deliver efficient, accurate and timely processing of data related to standard salary and salary adjustments and exceptions per supporting documents.
- Manage timely completion, balancing, reporting and reconciliation of all the payroll cycles.
- Remain current with adjustments to Federal, State and University regulations, policies and procedures.
- Management of payroll operations, administration and support. Includes maintaining
- Establish and maintain a training program in conjunction with Office of Human Resources.
- Manage payroll team recruitment, responsible for the performance management and oversight of work within the Unit.
- Responsible for ensuring rule tables are set-up correct in Banner to per the regulations to include taxation, deductions, leave and earning codes.
- Ensure timely and accurate response to payroll issues with great customer service.
- Manages web time entry, includes weekly interaction with the supervisor and employee.
- Directs aspects of non-resident alien taxation utilizing university tax software.
- Prepare W2’s and 1042S (non-resident taxation) utilizing the automated ERP system. The process involves preparing adjusting entries, balancing wage and deductions to ensure correct wage-earning statements.
- Provide information and work with Federal, State, external and internal auditors.
- Issue resolution – proactively and quickly identify issues and communicate effectively to
10%
- Review documentation of process to identify areas of opportunity to create efficiency.
- Monitor payments of payroll liabilities and direct corrective action when needed. Balance the
- Manages operational requirements for projects – scheduling, assigning and designing
Typical Qualifications
- BS in Accounting/Finance/MIS or related field required. Master’s Degree preferred/Commensurate experience.
- 5 years of experience in payroll, preferred, not required.
- Customer Service Oriented, Ellucian Banner Human Resources & Banner Finance experience.
- Able to meet tight deadlines and manage working under time sensitive timeframe.
- Proficient in Microsoft Office Suite.
- Excellent communication skills.
- Detail oriented, analyzing and proficient with numbers.
- Familiar with database system/mainframe structure.
- Understanding of an International Tax Navigator System.
- Extensive background in payroll & knowledge of Federal & State tax laws.
- Experience in a Supervisory Managerial role.
- Experience in University environment and mainframe database.
