Job Purpose:

The Event Logistics Coordinator is responsible for every aspect of event planning. Working with companies to confirm manpower needed and keep track of event hours.

Job Duties:

• Put events in Calendar as tentative until confirmation is received, once quote is accepted, create job/tickets in TCR & invoice in QB – send Draft email and follow up.
• Keep track of schedule for Special Events, scheduled jobs, daily orders.
• Review calendar for scheduled deliveries, confirm with Warehouse Manager that all tickets have been completed and orders are ready to go.
• Review the open balance for all customers, review with accounts receivable and update VP of Client Success.
• Verify with VP of Operations the labor/flaggers that need to be ordered for events & coordinate with Frontdesk/dispatcher.
• Assist with permits, monthly certifications, and customer follow- ups.
• Complete Special Events file (copy, scan, file & Log Event into spreadsheet).
• Verify equipment is loaded/Check list for each event.
• Review Special Event binder, complete packages, blue & yellow for the weekend.

Job Qualifications:

• Associate’s Degree or Bachelor’s degree in business management, hospitality management, marketing or related areas (preferred).
• Excellent verbal and written communication.

Physical Requirements/ Work Environment:

• While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear, both in person and by telephone.
• Requires lifting and carrying of up to 25lb or less.