Job Qualifications:

• Associate’s Degree or Bachelor’s degree in business management, hospitality management, marketing or related areas (preferred) 
• Excellent verbal and written communication
• Coordination
• Time management

• Social perceptiveness
• Judgment and decision making
• Negotiation
• Service orientation

Job Duties:

• Daily/Weekly- Put events in Calendar as TENTATIVE until confirmation is received (Copy office staff), Once quote is accepted, create job/tickets in TCR & invoice in QB – send Draft email and follow up
• Daily/Weekly- schedule for Special Events, Scheduled jobs, Daily orders
• Daily/Weekly- review calendar for scheduled deliveries, confirm with Rik/Warehouse that all tickets have been completed and order are ready to go! 
• Daily/Weekly- Review the open balance for all customers, review with accounts receivable and update Ali
• Daily/Weekly- VERIFY with Ariel labors/flaggers that need to be ordered for events & coordinate with Frontdesk/dispatcher
• Daily/Weekly- Assist Ariel with company permit, monthly certifications, and customer follow- ups
• Daily/Weekly- Complete Special Events file (copy, scan, file & Log Event into spreadsheet)
• Daily- Verify equipment is loaded/Check list
• Daily- review Special Event binder, complete packages, blue & yellow for the weekend
• Daily- review equipment tracking on board is being done correctly
• Establishing and maintaining relationships with vendors and venues

• Weekly- Remind drivers of the weekly events via text & phone call
• Weekly- Track Inventory to make sure tickets are final edit in TCR & Invoiced in QB
• Weekly- VERIFY from TCR all completed jobs are changed from OPEN STATUS to INVOICED STATUS if job is complete. Check that all tickets have been invoiced. Don’t let it accumulate.
• Weekly- Make sure all invoices are in Quick Books & Paid
• Weekly- warehouse to provide you with VMS/AB inventory
• Weekly- Follow up email after event for Feedback (how did we do?!)
• Monthly- Call/email special events for next month regarding upcoming event (draft email “it’s that time of the year”)
• Monthly- review that calendar inside & out is updated at the beginning of each month by front desk
• IMPORTANT- All final review for events will be completed/approved by Ariel 
• Company reserves the rights to add or change duties at any time