Sales Administrative Assistant

POSITION OVERVIEW

The Sales Administrative Assistant at Allstate Floral provides administrative support to the Sales VP. Clients will typically be larger accounts or chain stores. To be successful in this position, one must clearly understand the goals, values and needs of the client, the company, and the VP. You have a penchant for helping the VP and Sales team to function as efficiently as possible. Day-to-day activities are dynamic and ever evolving based on customer needs, buying behaviors, and sales trends.  Daily responsibilities can oscillate and therefore requires initiative, judgement, and time management, particularly when prioritizing work from multiple accounts and projects.

REPORTS TO:  VP of Sales

CLASSIFICATION:  Non-exempt

STATUS:  Full-Time

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work closely with Sales VP or account leads on one or more key chain accounts to help maintain momentum of sales orders.
2. Communicate regularly with 20 independent sales representatives.
3. Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary.
4. Sort and organize incoming emails, particularly to sales reps and external customers. Draft written responses or replies by email or phone when necessary. Responds to regularly occurring requests for information.
5. May travel domestically to provide sales support at 3 or 4 trade shows per year.
6. Maintain confidentiality of executive decisions and interactions.

WORK ENVIRONMENT

This job operates primarily in a professional office environment. The role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and fax machines. When expected to travel to trade shows, the environment becomes the showroom.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.  While performing the duties of this job, the employee is regularly required to talk and hear. This position is very active and requires: standing and sitting at will, walking, and bending as necessary; lifting, carrying, pushing, and pulling items up to 35 pounds regularly without assistance and over 35 pounds occasionally with assistance; reaching overhead, at, or below shoulders; gross manipulation with hands and fine manipulation with fingers.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time onsite position in our Cerritos, California, headquarters. Business hours are Monday through Friday, 8:30 a.m. to 5:30 p.m. If requested to travel to trade shows, the expected days and hours of work will change accordingly.

TRAVEL

Travel is primarily locally during the business day. Domestic travel may be expected to our showrooms for trade shows and set-ups, 4 to 6 times a year, for multiples days at a time. Destinations include Dallas, TX, Atlanta, GA, High Point, NC, and/or Las Vegas, NV.

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma; Associate degree preferred.
• 2 years of administrative experience; 4 years of related experience including supporting senior/executive management preferred.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

SALARY RANGE

$21.00 - $25.00 hourly, depending on experience.

ABOUT ALLSTATE FLORAL

Allstate Floral is a leading home décor company that has become known for its innovative designs and breadth of high-quality artificial flowers and home décor accessories.  Products include decorative flowers, plants, trees, home accents and holiday décor sold through a broad spectrum of global retailers, distributors, and interior designers.  Allstate Floral fosters an energetic work environment of creativity and collaboration. As the leading importer with the largest in-stock decorative flowers, greenery and home decor, Allstate Floral is always looking to recruit and retain exceptional people who are skilled, confident, innovative and committed to providing excellent customer service to buyers.

Allstate Floral is an equal opportunity employer.

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