Coordinator, Education

REPORTS TO: Vice President, Education & Professional Relations

RELATIONSHIPS: This position assists and works closely with the Education Team.

DUTIES AND RESPONSIBILITIES:

Education

• Collects and organizes outlines and CVs for CE Broker submissions.
• Enters Continuing Education credits and Continuing Education with Examination results

in the Florida Board of Optometry’s CE Broker system.

• Manages CE credit disputes and updates CE credit data in the SalesForce system.
• Assists with submitting course outlines and curriculum vitae for CE program approval

with optometric accrediting bodies.

• Assists with preparing attendee course materials for the Merton C. Flom Leadership

Academy.

• Solicits and schedules student and resident volunteers for the annual meeting and creates

signup sheets to monitor them.

• Assists the Lectures & Workshops (L&W) Committee with scheduling Education Quality

Assurance Committee (EQAC) monitors for educational sessions.

• Assists education team with online submission system for L&W and Scientific Program

(SP).

• Collects and combines presentations for Residents Program.
• Coordinates and provides administrative support for honoraria and expense

reimbursements.

• Communicates with Accounting Department and provides data pertaining to speaker

honorarium donations.

• Creates, tracks and manages session evaluations for L&W, SP, Leadership programs.
• Distributes survey results to L&W, SP, Leadership Committees and all speakers.
• Assist the L&W and SP Committee with requests related to the education program.
• Provides meeting app program support to speakers (e.g. moderated Q&A, polling).
• Coordinates collection of speaker agreements, tax forms, etc.
• Collects and processes handouts to be posted on the mobile app.
• Orders, proofreads awards (plaques, medals), and ships them to the meeting site.
• Coordinates materials for CE submission for Symposia and Diplomate Prep Courses

(outlines, Consent & Disclosures forms, CVs).

• Orders speaker gifts and coordinates the design of thank you messages for volunteers and

speakers.

Customer Service/General

• Processes visa letter requests
• Supports education program and committees at the Annual Meeting.
• Serves as the first point of contact for education-related inquiries.
• Proofreads printed and digital materials (such as Program Preview, Education Grid,

signage, newsletter, website, mobile app).

• Submits department invoices to Concur.
• Updates records in SalesForce.
• Ships meeting materials to the meeting site.

All other duties as assigned.

MINIMUM SKILLS AND QUALIFICATIONS

• Advanced knowledge of personal computers, including word processing, spreadsheets,

email programs and internet.

• Analytical and problem-solving skills.
• Knowledge and experience with principles and practices of organization, planning,

records management, research and general administration.

• Excellent written and oral communication skills.
• Strong proofreading skills and attention to detail.
• Outstanding customer service skills.
• Prior non-profit experience preferred.