Document Control Coordinator

HBI Amerilab Technologies is a growing and leading US manufacturer in the development, manufacturing, and packaging of effervescent tablets, and effervescent and non-effervescent powders in stick packs and sachets, and we are currently seeking skilled and experienced Document Control Coordinator to join our team.

Schedule:
Monday to Friday, 8:30 am to 5:00 pm

The Document Control Coordinator is responsible for managing, organizing, and maintaining essential company documents to ensure accuracy, accessibility, and compliance with regulatory standards. This role involves overseeing document workflows, ensuring all documents meet quality and regulatory requirements, and updating records in line with company and industry standards.

Your responsibilities will include:

• Adhere and update document control procedures to ensure consistent creation, review, approval, distribution, and archiving of documents.
• Organize and maintain the centralized electronic and physical document management system.
• Coordinate with subject matter experts to create and update documents, ensuring accuracy and compliance with organizational standards.
• Track and monitor the status of documents in the review and approval process, ensuring timely completion.
• Ensure that documents are distributed to the appropriate stakeholders in a timely manner.
• Facilitate the retrieval of documents when needed, maintaining an organized and searchable document repository.
• Implement archiving processes for outdated or obsolete documents.
• Conduct regular audits to verify compliance with document control procedures.
• Communicate changes to document control processes and educate stakeholders on best practices.
• Identify opportunities for process improvements and efficiency gains within the document control function.
• Collaborate with cross-functional teams to implement enhancements to document management processes.
• Maintain accurate records of document versions, revisions, and distribution.
• Generate reports on document control metrics and key performance indicators.
• Issue master batch records according to the production schedule.
• Coordinate assignment of training through the Quality Management System and the Learning Management System.

Other Duties and Responsibilities:
Understand and adhere to Good Manufacturing Practices.
Safety Protocol:

• Stop any observed unsafe acts and obey facility safety rules and procedures.
• Correct or report any observed safety hazards.
• Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.

Qualifications:
Education / Experience / Certifications:

• Experience in document control preferred.
• Familiarity or prior experience in the Nutraceutical, Food/Beverage industry, or packaging experience highly preferred.
• Familiarity with electronic document management systems and tools preferred.
• Equivalent combination of education and/or experience may be considered.

Skills Required:

• Ability to multi-task and adapt to a changing and fast paced environment.
• Effective communication skills and ability to inspire collaboration and teamwork.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office suite and Adobe Acrobat.
• Ability to work independently and as part of a team.
• Flexibility – ability to react and respond positively to changes in priority and workload.
• Accurate with excellent attention to detail.

At HBI Amerilab Technologies, we are committed to providing our employees with a supportive and engaging work environment that fosters growth and development. We offer competitive pay, quarterly bonus, benefits package including health insurance, 401(k) matching, paid time off (PTO), opportunities for advancement, tuition reimbursement, and more.

If you are a motivated and skilled Document Control Coordinator with a passion for excellence, we encourage you to apply today and join our dynamic team at HBI Amerilab Technologies.